Executive Coordinator and Secretary to the Board

Philanthropy New York; New York (NY); On-site; USD 65,000 - 70,000; Full time

Job summary

Philanthropy New York seeks an Executive Coordinator and Secretary to the Board to support the President and CEO, manage day-to-day governance tasks, and collaborate with membership, finance, learning, policy and communications teams.

The role emphasizes strong written and verbal communication, discretion with sensitive information, and expertise in coordinating board and member events within a busy office environment.

Qualifications

• Direct support to the President and CEO and coordination of the Executive Office
• Strong written and verbal communications across internal and external stakeholders
• Discretion and governance awareness in handling sensitive information
• Experience coordinating member and board events and meetings

Responsibilities

• Provide day-to-day coordination for the Executive Office
• Draft communications from the President and CEO
• Plan and manage organization-wide projects and reports
• Coordinate events and meetings with cross‑department teams

Skills

Executive support

Communication

Event coordination

Database skills

Multitasking

Tools

MS Office

Job description

Executive Coordinator and Secretary to the Board

Posted on April 22, 2022

Philanthropy New York is a trusted community of nearly 300 grantmaking organizations that develops forward-thinking guidance and programming to address the unique challenges of philanthropy and convenes funders to strengthen ties across the sector. We bring together funders from within and across sectors to form networks, develop and share knowledge and nurture crucial skills to make the work of each grantmaker - and the sector as a whole - more meaningful and more effective. For more information, visit www.philanthropynewyork.org

Philanthropy New York seeks candidates aligned with our Vision, Mission and Values.

The Office of the President and CEO is responsible for all of Philanthropy New York’s external facing member relationships, engagement with Philanthropy New York’s sector and governmental partners, and the organization’s board governance.

ABOUT THE POSITION

The Executive Coordinator provides direct support to the President and CEO and coordinates the day‑to‑day activities of the Executive Office. The Executive Coordinator works in close collaboration with PNY’s membership, finance, learning, policy and communications departments to plan and manage organization‑wide projects and reports, member and board events and meetings, and draft communications from the President and CEO. The ideal candidate enjoys building and maintaining relationships and working across an organization. They will be a skilled organizer who can provide the administration and communication necessary to run a busy office and the discretion needed to work with on critical governance and organizational issues. Essential skills include strong written and verbal communications, database and technological savvy, a love of multitasking, and event coordination.

COMPENSATION

$65,000 - $70,000 depending on previous professional experience

Due to the high volume of resumes we receive, we are unable to respond to all candidates. We will be accepting submissions on a rolling basis and directly reach out to candidates for first round telephone interviews.

Philanthropy New York is committed to creating a more equitable workplace. We are dedicated to the recruitment, inclusion, retention and advancement of people of color, LGBTQ, women, trans and gender non‑conforming people, people with disabilities; and/or formerly incarcerated people.