Front Desk & Office Operations Specialist — Nonprofit

Careers In Nonprofits; New York (NY); On-site; USD 56,000 - 65,000; Full time

Job summary

Careers In Nonprofits is seeking a Front Desk Office Assistant on the Upper East Side of Manhattan, NY. This in-person, full-time, temporary-to-permanent role supports a Research Foundation and requires 3+ years of admin experience and strong MS Office skills.

The ideal candidate will greet visitors, screen calls, manage mail, support meetings, and maintain records. Proficiency in Word Mail Merge and Excel formulas is expected, with familiarity in Salesforce/SharePoint a plus.

Qualifications

• 3+ years of administrative or office experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Experience with project management tools like Asana or Monday.com is preferred.
• Familiarity with Salesforce and SharePoint is a plus.
• Organized, detail-oriented, proactive, and able to work independently.

Responsibilities

• Greet visitors and manage front desk coverage.
• Answer and route phone calls; check voicemail and email.
• Manage mail, documents, and archival systems.
• Coordinate meetings, agendas, notes, and materials.
• Assist with expense reconciliation and basic reporting.
• Maintain office supplies and coordinate vendors/IT support.
• Schedule and coordinate staff and board meetings; plan events and travel.

Skills

Administrative experience

Microsoft Office

Word mail merge

Excel formulas

Asana

Monday.com

Communication skills

Organizational skills

Confidentiality

Independent work

Education

Office administration degree or certification

Tools

Salesforce

SharePoint

Zoom

Microsoft Teams

Outlook

PowerPoint

Word

Excel

Job description

Careers In Nonprofits is seeking a Front Desk Office Assistant on the Upper East Side of Manhattan, NY. This in-person, full-time, temporary-to-permanent role supports a Research Foundation and requires 3+ years of admin experience and strong MS Office skills.

The ideal candidate will greet visitors, screen calls, manage mail, support meetings, and maintain records. Proficiency in Word Mail Merge and Excel formulas is expected, with familiarity in Salesforce/SharePoint a plus.