Nonprofit Bookkeeper & Grants Finance Coordinator

The available sources do not contain information about the verified current official company name.; Cranston, Northern (RI, KY); Hybrid; USD 52,000 - 76,000; Full time

Job summary

The Institute for Labor Studies and Research is seeking a meticulous Bookkeeper and Financial Coordinator to manage the organization’s day-to-day financial operations, ensuring accurate accounting records, timely payroll processing, grant and program fiscal management, and compliance with reporting requirements.

The role collaborates with management, program staff, auditors, vendors, and funding agencies to maintain financial health and integrity, while supporting monthly invoicing, audits, and

Qualifications

• Three or more years of bookkeeping or accounting experience.
• Experience with payroll processing and payroll tax filings.
• Knowledge of grant accounting and nonprofit financial management preferred.

Responsibilities

• Process accounts payable and weekly vendor payments.
• Record invoices, bills, and expenses in QuickBooks, allocating costs to the grants, programs, or administrative accounts.
• Manage PayPal transactions and staff purchase reimbursements.
• Maintain accurate financial records and follow up on receipts, invoices, and W-9 forms.
• Process bank deposits, record incoming revenue, and monitor outstanding receivables.
• Prepare monthly grant and contract invoices.
• Assist program directors with budgeting, expenditures, and fiscal reporting.
• Prepare financial reports required by funders and grantors.
• Monitor grant spending to ensure compliance with funding requirements.
• Reconcile all bank accounts monthly.
• Transfer funds between accounts as necessary to support operations.
• Maintain petty cash and process monthly rent deposits.
• Process biweekly payroll using QuickBooks and timekeeping software.
• Submit payroll tax payments and retirement plan contributions.

Skills

Organizational skills

Analytical thinking

Attention to detail

Confidentiality

Communication

Education

Associate’s degree in accounting/finance

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

The Institute for Labor Studies and Research is seeking a meticulous Bookkeeper and Financial Coordinator to manage the organization’s day-to-day financial operations, ensuring accurate accounting records, timely payroll processing, grant and program fiscal management, and compliance with reporting requirements.

The role collaborates with management, program staff, auditors, vendors, and funding agencies to maintain financial health and integrity, while supporting monthly invoicing, audits, and