Non Profit Bookkeeper

Joseph H. Neal Health Collaborative; Cayce (SC); On-site; USD 45,000 - 65,000; Full time

Job summary

Joseph H. Neal Health Collaborative is seeking a Financial Administrator/Bookkeeper to keep financial records accurate, current, and organized.

The role centers on maintaining QuickBooks Online, reconciling accounts, and supporting payroll and grant funding. Responsibilities include coding income and expenses by grant, program, department, and funding source; processing bills with Bill.com; and reconciling bank and credit card statements monthly.

Qualifications

• Proficient in QuickBooks Online for accounting and financial reporting.
• Experience with Bill.com for bills and vendor payments.
• Experience with Paylocity for payroll and timekeeping.
• Strong banking and financial reporting skills.

Responsibilities

• Maintain and clean up QuickBooks Online records.
• Code income and expenses by grant, program, department, and funding source.
• Process and track bills and vendor payments through Bill.com.
• Reconcile all bank and credit card accounts monthly.
• Review bi-weekly payroll through Paylocity.
• Ensure payroll expenses are properly recorded and allocated.
• Maintain documentation for grant-funded expenses.
• Create and maintain grant-specific budgets.
• Prepare monthly budget-to-actual reports.
• Track Accounts Payable and Accounts Receivable.
• Maintain organized invoices, receipts, bank statements, payroll records.
• Assist with monthly financial reporting for leadership and Board.
• Support grant financial reporting, year-end accounting, audits, and external requests.
• Identify discrepancies and bring leadership’s attention promptly.

Job description

Description

Position Summary

The Financial Administrator/Bookkeeper is responsible for keeping JHN’s financial records accurate, current, and organized. The primary focus of this position is maintaining QuickBooks, processing bills, reconciling accounts, reviewing payroll, tracking grant funding, and providing leadership with accurate financial information.

Current Priorities

• Maintain and clean up QuickBooks Onlinerecords.
• Properly code all income and expenses by grant, program, department, and funding source.
• Process and track bills and vendor payments through Bill.com.
• Reconcile all bank and credit card accounts every month.
• Review and coordinate bi-weekly payroll through Paylocity.
• Ensure payroll expenses are properly recorded and allocated.
• Maintain supporting documentation for grant-funded expenses.
• Create and maintain organizational and grant-specific budgets.
• Prepare monthly budget-to-actual reports.
• Track Accounts Payable and Accounts Receivable.
• Maintain organized invoices, receipts, bank statements, payroll records, and other financial documentation.
• Assist with monthly financial reporting for leadership and the Board.
• Support grant financial reporting, year-end accounting, audits, and external accountant requests.
• Identify discrepancies or financial issues and bring them to leadership’s attention promptly.

Requirements

• QuickBooks Online– Accounting and financial reporting
• Bill.com– Bills and vendor payments
• Paylocity– Payroll and employee timekeeping
• Banking and financial reporting systems