Nonprofit Authorization & Reconciliation Specialist

WestCare Inc; Clovis (CA); On-site; USD 41,328 - 44,083; Full time

Job summary

WestCare Foundation in Fresno, CA is seeking a Finance Clerk to authorize and reconcile services for STOP participants and manage financial documentation in line with agency policies.

The role focuses on accurate recordkeeping, vendor invoicing, cash handling, and supporting CalFresh applications while ensuring compliant, confidential records and timely processing in a nonprofit setting.

Qualifications

• Associate degree in Accounting, Business Admin, Finance or related field required or equivalent experience.
• Bachelor’s degree in Accounting/Finance preferred.
• Experience with fiscal or administrative roles acceptable alternative.

Responsibilities

• Review authorizations for services and ensure accurate records in the database.
• Reconcile vendor invoices and statements for accurate billing and timely payment.
• Process check and purchase requests, reimbursements, and other fiscal docs.
• Maintain and reconcile petty cash with compliant recordkeeping.
• Assist clients with CalFresh applications and related documentation.
• Review and resolve billing discrepancies and payment issues.
• Maintain financial records and data entry in agency systems.
• Collect and organize staff travel and program expenditure docs for audits.

Skills

Attention to detail

Accounting basics

Accounts payable

Microsoft Office

Excel

Documentation

Confidentiality

Time management

Education

Associate degree in Accounting/Finance

Bachelor’s degree in Accounting/Finance

Tools

Microsoft Office

Database systems

Job description

WestCare Foundation in Fresno, CA is seeking a Finance Clerk to authorize and reconcile services for STOP participants and manage financial documentation in line with agency policies.

The role focuses on accurate recordkeeping, vendor invoicing, cash handling, and supporting CalFresh applications while ensuring compliant, confidential records and timely processing in a nonprofit setting.