Authorization & Reconciliation Specialist (52214)

WestCare Inc; Clovis (CA); On-site; USD 41,328 - 44,083; Full time

Job summary

WestCare Foundation in Fresno, CA is seeking a Finance Clerk to authorize and reconcile services for STOP participants and manage financial documentation in line with agency policies.

The role focuses on accurate recordkeeping, vendor invoicing, cash handling, and supporting CalFresh applications while ensuring compliant, confidential records and timely processing in a nonprofit setting.

Qualifications

• Associate degree in Accounting, Business Admin, Finance or related field required or equivalent experience.
• Bachelor’s degree in Accounting/Finance preferred.
• Experience with fiscal or administrative roles acceptable alternative.

Responsibilities

• Review authorizations for services and ensure accurate records in the database.
• Reconcile vendor invoices and statements for accurate billing and timely payment.
• Process check and purchase requests, reimbursements, and other fiscal docs.
• Maintain and reconcile petty cash with compliant recordkeeping.
• Assist clients with CalFresh applications and related documentation.
• Review and resolve billing discrepancies and payment issues.
• Maintain financial records and data entry in agency systems.
• Collect and organize staff travel and program expenditure docs for audits.

Skills

Attention to detail

Accounting basics

Accounts payable

Microsoft Office

Excel

Documentation

Confidentiality

Time management

Education

Associate degree in Accounting/Finance

Bachelor’s degree in Accounting/Finance

Tools

Microsoft Office

Database systems

Job description

Job DetailsJob Location: Fresno - 1900 N Gateway - Fresno, CA 93727Position Type: Full TimeEducation Level: High SchoolSalary Range: $30.00 - $32.00 HourlyJob Category: Nonprofit - Social ServicesPOSITION SUMMARY:

Person in this position will be responsible for the authorization and reconciliation of services for STOP participants. Essential Job Functions are below.

ESSENTIAL JOB FUNCTIONS

• Review authorizations for therapeutic services and ensure the database reflects accurate records;
• Reconcile vendor invoices and statements to ensure accurate billing and timely payment.
• Process check requests, purchase requests, reimbursements, and other fiscal documentation in accordance with agency policies.
• Maintain and reconcile petty cash while ensuring accurate recordkeeping and compliance with fiscal procedures.
• Assist clients with CalFresh applications, recertifications, and benefit-related documentation.
• Review, research, and resolve billing discrepancies, payment issues, and vendor inquiries.
• Maintain accurate financial records, supporting documentation, and data entry in agency databases and financial systems.
• Collect, organize, and maintain documentation related to staff travel, purchases, and other program expenditures for audit and reporting purposes.

• Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.
• Perform other duties as assigned.

QUALIFICATIONS

ESSENTIAL QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Experience and Competencies:

• Strong attention to detail and organizational skills.
• Knowledge of basic accounting, bookkeeping, and financial recordkeeping practices.
• Experience reconciling accounts, processing invoices, or handling accounts payable preferred.
• Strong computer skills, including proficiency with Microsoft Office (especially Excel) and database and/or financial management systems.
• Excellent documentation and recordkeeping skills.
• Ability to prioritize tasks, manage multiple deadlines, and work independently.
• Ability to maintain confidentiality and provide professional customer service when interacting with clients, vendors, and staff.
• Valid driver’s license and ability to obtain and maintain WestCare’s vehicle insurance is required.
• Ability to obtain and maintain CDCR (California Department of Corrections & Rehabilitation) Clearance.
• During your tenure with WestCare there may be new requirements, including, but not limited to vaccinations that are issued by local, State, Federal, and/or Funders that WestCare may have to comply with. Should this occur Human Resources or appropriate personnel will inform you.
• CPR Certification, First Aid Certification, and an annual Tuberculosis test.

EDUCATION and/or EXPERIENCE:

• An Associate's degree in Accounting, Business Administration, Finance, or a related field is required; or
• A Bachelor's degree from an accredited college or university in Accounting, Business Administration, Finance, or a related field is preferred.
• Equivalent combinations of education and relevant fiscal or administrative experience may be considered.

LICENSURE/CERTIFICATION

• Not applicable for this position.

WORKING CONDITIONS

• Work is performed in an office setting, field, and warehouse setting.
• Some travel is required; and
• Some outdoor activities may be required