Nonprofit AP Specialist (Sage Intacct) – Multi-Entity

Beacon Hill Staffing Group, LLC; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

401(k)

Job summary

Beacon Hill Staffing Group, LLC is seeking an Accounts Payable Specialist to support high-volume AP across multiple entities in a nonprofit setting. You will process invoices, handle vendor management, and assist with month-end close and audits.

The ideal candidate has 2+ years of AP experience, strong Excel skills, and hands-on experience with Sage Intacct or equivalent ERP. This on-site role offers exposure to intercompany allocations and grant compliance.

Qualifications

• 2+ years of accounts payable experience.
• Experience in a high-volume AP environment.
• Experience with Sage Intacct, Netsuite, or Microsoft Dynamics 365.
• Experience supporting multiple entities, funds, or business units.
• Nonprofit accounting experience strongly preferred.
• Knowledge of full-cycle accounts payable processes and internal controls.
• Proficiency in Microsoft Excel, including Pivot Tables and VLOOKUPs.
• Strong organizational, problem-solving, and communication skills.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Process a high volume of invoices, check requests, ACH payments, and wire transfers.
• Review and code invoices to the appropriate GL accounts, departments, programs, and entities.
• Ensure timely and accurate payment processing in accordance with organizational policies.
• Maintain vendor records, including W-9s and banking information.
• Reconcile vendor statements and resolve invoice discrepancies.
• Monitor AP aging and follow up on outstanding items as needed.
• Assist with month-end close activities, including accruals and account reconciliations.
• Support annual audits by providing AP documentation and schedules.
• Process employee expense reimbursements and credit card reconciliations.
• Assist with intercompany transactions and allocations across multiple entities.
• Collaborate with accounting, finance, and program teams to ensure proper expense coding and grant compliance.
• Maintain organized and audit-ready records.

Skills

Accounts payable

High-volume processing

Vendor management

Intercompany transactions

Internal controls

Excel proficiency

Time management

Communication

Problem-solving

Tools

Sage Intacct

NetSuite

Microsoft Dynamics 365

Microsoft Excel

Job description

Beacon Hill Staffing Group, LLC is seeking an Accounts Payable Specialist to support high-volume AP across multiple entities in a nonprofit setting. You will process invoices, handle vendor management, and assist with month-end close and audits.

The ideal candidate has 2+ years of AP experience, strong Excel skills, and hands-on experience with Sage Intacct or equivalent ERP. This on-site role offers exposure to intercompany allocations and grant compliance.