AP Specialist (Non-Profit)

Beacon Hill; Los Angeles (CA); On-site; USD 33,000 - 34,000; Full time

Job summary

Beacon Hill is seeking an Accounts Payable Specialist to support high-volume AP operations across multiple entities in a nonprofit setting. Responsibilities include invoice processing, vendor management, payment administration, reconciliations, and month-end close support, with hands-on Sage Intacct experience preferred.

The role demands accuracy, strong organizational skills, and ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 2+ years of accounts payable experience.
• Experience in high-volume AP environments.
• Proficiency with MS Excel (Pivot Tables, VLOOKUPs) and strong attention to detail.

Responsibilities

• Process a high volume of invoices (500 per week), check requests, ACH payments, and wire transfers.
• Review and code invoices to GL accounts, departments, programs, and entities.
• Ensure timely and accurate payment processing in accordance with organizational policies.
• Maintain vendor records, including W-9s and banking information.
• Reconcile vendor statements and resolve invoice discrepancies.
• Monitor AP aging and follow up on outstanding items as needed.
• Assist with month-end close activities, including accruals and account reconciliations.
• Support annual audits by providing AP documentation and schedules.
• Process employee expense reimbursements and credit card reconciliations.
• Assist with intercompany transactions across multiple entities.
• Collaborate with accounting, finance, and program teams to ensure proper expense coding and grant compliance.
• Maintain organized and audit-ready records.

Skills

Organizational skills

Problem-solving

Communication skills

Tools

Sage Intacct

Netsuite

Microsoft Dynamics 365

Job description

Salary: USD24 - USD25 per hour

Position Summary

A growing nonprofit organization is seeking an Accounts Payable Specialist to support high-volume accounts payable operations across multiple entities. This role is responsible for invoice processing, vendor management, payment administration, reconciliations, and general accounting support. The ideal candidate will have experience working in a fast-paced nonprofit environment, strong attention to detail, and hands-on Sage Intacct experience.

Responsibilities

• Process a high volume of invoices (500 per week), check requests, ACH payments, and wire transfers.

Review and code invoices to the appropriate GL accounts, departments, programs, and entities.

Ensure timely and accurate payment processing in accordance with organizational policies.

Maintain vendor records, including W-9s and banking information.

Reconcile vendor statements and resolve invoice discrepancies.

Monitor AP aging and follow up on outstanding items as needed.

Assist with month-end close activities, including accruals and account reconciliations.

Support annual audits by providing AP documentation and schedules.

Process employee expense reimbursements and credit card reconciliations.

Assist with intercompany transactions and allocations across multiple entities.

Collaborate with accounting, finance, and program teams to ensure proper expense coding and grant compliance.

Maintain organized and audit-ready records.

Qualifications

2+ years of accounts payable experience.

Experience working in a high-volume AP environment.

Required experience with Sage Intacct, Netsuite, or Microsoft Dynamics 365.

Experience supporting multiple entities, funds, or business units.

Nonprofit accounting experience strongly preferred.

Knowledge of full-cycle accounts payable processes and internal controls.

Proficiency in Microsoft Excel, including Pivot Tables and VLOOKUPs.

Strong organizational, problem-solving, and communication skills.

Ability to manage competing priorities and meet deadlines in a fast-paced environment.

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