Non-student Short-Term Casual - Academic Exam & Accommodations Proctor

Columbia University in the City of New York; New York (NY); On-site; USD 30,000 - 39,000; Part time

Job summary

Columbia University in the City of New York is seeking an Academic Exam & Accommodations Proctor to safeguard exam integrity and provide a distraction-free testing environment on-site at the Law School.

The role requires technical literacy for secure testing software, adherence to accommodation mandates, and calm, professional support for students during high-stress exam periods.

Qualifications

• High School Diploma required; Bachelor’s degree or graduate student status preferred.
• Experience with Exam4/ExamSoft is a major plus.
• Comfort with macOS and Windows operating systems; basic software troubleshooting.
• Attention to detail in timing, record-keeping, and accommodation tracking.
• Ability to enforce rules with calm, diplomatic demeanor.
• FERPA and student confidentiality must be observed.

Responsibilities

• AI Compliance & Security Oversight to ensure integrity and restrict AI usage.
• Technical Support & Exam Software Administration for secure software like Exam4/ExamSoft.
• Accommodations & Inclusive Testing Administration per ODS guidelines.
• Exam Preparation, Room Logistics & Anonymous Grading Integrity, including identity verification.

Skills

OS familiarity

Attention to detail

Calm under pressure

Communication

FERPA compliance

Education

High School Diploma

Bachelor’s degree or graduate status preferred

Tools

Exam4

ExamSoft

macOS

Windows

Job description

• Job Type: Short Term Casual
• Bargaining Unit:
• Regular/Temporary: Temporary
• End Date if Temporary: 6/1/2027
• Hours Per Week: 20
• Standard Work Schedule:
• Building:
• Salary Range: $22.00 - $28.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Academic Exam & Accommodations Proctor plays a vital role in protecting the integrity of Columbia Law School’s assessment process while ensuring an equitable, accessible, and distraction-free environment for all test takers. In today's academic landscape—defined by secure laptop testing, generative AI policies, anonymous grading, and tailored accommodation plans, the Proctor acts as the primary on-site administrator during final and midterm exam cycles. This position requires high technical literacy to troubleshoot secure testing software (e.g., Exam4), vigilant 0 oversight regarding unauthorized devices and AI tools, and strict adherence to accommodation mandates coordinated with the Office of Disability Services (ODS).

Responsibilities

AI Compliance & Security Oversight (30%)

• Actively monitor exam rooms to ensure strict compliance with Law School academic integrity policies, faculty-specific exam parameters (e.g., Closed-Book, Open-Book, or Limited-Access), and generative AI restrictions.
• Ensure all unauthorized technology (smartwatches, secondary laptops, tablets, phones, generative AI apps, internet browsers, and smart glasses) is fully turned off and stowed prior to the start of the exam.
• Escalate and document potential Honor Code violations, unauthorized device usage, or digital security breaches to the Office of Registration Services immediately using standardized incident reports.

Technical Support & Exam Software Administration (30%)

• Assist students with launching and running specialized secure exam software (e.g., Exam4, ExamSoft) in "Closed," "Open-Laptop," or "Open-Network" modes as designated by the instructor.
• Perform basic, real-time troubleshooting for laptop freezes, software crashes, network connection failures, or password/token errors without disturbing the overall testing environment.
• Work with ORS Staff and IT to immediately identify and facilitate emergency exam transition protocols (wellness, technical, or otherwise).

Accommodations & Inclusive Testing Administration (25%)

• Administer specialized testing accommodations in designated low-distraction environments in full compliance with ODS guidelines (e.g., extended time, stop-the-clock breaks, screen readers, ergonomic setups, or specialized dictation software).
• Track multi-room exam schedules, individual student timing, and rest-break allocations with extreme precision and confidentiality.
• Maintain a professional, empathetic, and calm demeanor when supporting students experiencing high stress or medical accommodations.

Exam Preparation, Room Logistics & Anonymous Grading Integrity (15%)

• Verify student identity via university ID while maintaining strict anonymous grading protocols (ensuring student names never appear on physical or digital exam files).
• Distribute and collect exam questions, scratch paper, and secure upload verification slips.
• Coordinate student sign-outs/sign-ins for brief restroom breaks, ensuring room security and adherence to time limits.
• Help prepare exams for next-day administration

Minimum Qualifications

• Education: High School Diploma required; Bachelor’s degree or current graduate student status preferred.
• Technical Proficiency: Comfort with modern computer operating systems (macOS and Windows), mobile devices, and basic software troubleshooting. Experience with Law School software (Exam4/ExamSoft) is a major plus.
• Attention to Detail: Absolute precision in timing, record-keeping, and tracking individualized accommodation instructions.
• Communication & Demeanor: Calm, authoritative, yet supportive presence under high-pressure conditions; ability to enforce rules diplomatically.
• Ethics: High level of integrity and strict adherence to FERPA and student disability confidentiality rules.
• Seasonal commitment required during primary exam windows (October Midterms (LL.M.s and ILs); December Final Exams (2-3 weeks); April/May Final Exams (2-3 weeks).
• Ability to work early morning, evening, or extended shifts as required by multi-time accommodations.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.