Proctor

Inside Higher Ed; New York (NY); On-site; USD 18,184 - 25,898; Part time

Benefits offered by this job

Sick leave

Paid time off

Free parking

Access to fitness facilities

Discount at University Bookstore

Job summary

A prestigious university in New York is seeking a Proctor for a part-time position. The role involves monitoring exams, ensuring academic integrity, and requires excellent communication skills. Candidates should have a high school diploma, with an Associate’s degree preferred. Experience in higher education and proficiency with various software tools is advantageous. This position offers approximately 20 hours of work per week during the academic year.

Qualifications

• Excellent verbal and written communication skills are required.
• Possess a high degree of confidentiality and integrity combined with a professional demeanor.

Responsibilities

• Enforce exam conditions and monitor exams.
• Collect and prepare exam materials for faculty.
• Document and report any testing anomalies.

Skills

Excellent verbal and written communication skills

High degree of confidentiality and integrity

Education

High school diploma or equivalent

Associate’s degree or equivalent professional experience

Tools

Microsoft Office (Word, Excel, Outlook)

Google Suite (Docs, Sheets, Forms, Calendar)

Job description

Job Summary

Position Title: Proctor
Job Category: Casual Wage
Full Time/Part Time: Part Time
Division: Office of Equity and Diversity
Department: Office of Equity and Diversity
Hiring Wage: $16.00 / hr

About the Position

Colgate University is a special place to work and offers many unique opportunities, including the ability to work with and among world class faculty and staff at a highly selective residential liberal arts institution. This position provides an opportunity to become familiar with the variety of regular positions that are available at the University, as well as the ability to add employment at a distinct University to your resume. Successful candidates will earn sick leave, paid time off, free parking, and a University “Gate Card” that provides access to fitness facilities, athletic and cultural events, as well as a discount on many items at the University Bookstore. This type of appointment is not approved to work more than 999 hours per year for all positions combined; should incumbents work more than a total of 999 hours in a year the appointment may not continue beyond one year of service.

Proctor Responsibilities

The proctor enforces all stipulations and special conditions detailed on the exam cover sheet as dictated by the Office of Student Disability Services. The proctor monitors exams, collects all exam materials, prepares these for faculty pick‑up or delivery, and completes exam cover sheets. The proctor is responsible for administrative duties as directed by the Executive Director, Assistant Director, or Disability Associate(s) of the Office of Student Disability Services.

Accountabilities

• Collaborate in maintaining shared exam scheduling calendars, schedule forms, and other proctored requests.
• Adhere to the department process workflow from exam initiation to completion to ensure established practices and academic integrity are achieved.
• Act as a point of contact for students and faculty by sending reminder emails, flagging issues, and entering exams in exam scheduling calendars per the instruction of the assigned supervisor.
• Package exams for student administration and prepare for faculty pick‑up upon completion.
• Validate student identity, collect test forms and other paperwork presented by students.
• Document and report any perceived testing anomalies based on faculty instructions.
• Monitor students to ensure security and protection of faculty’s intellectual property, while maintaining confidentiality regarding student testing and case information.
• Ensure students adhere to the testing timetable and their formally issued academic adjustments, as well as monitor breaks according to the cover sheet and departmental policies.

Professional Experience / Qualifications

• Excellent verbal and written communication skills are required.
• Possess a high degree of confidentiality and integrity combined with a professional demeanor.

Preferred Qualifications

• Experience working in higher education.
• Demonstrated experience and proficiency with Microsoft Office (Word, Excel, and Outlook), Google Suite (Docs, Sheets, Forms, and Calendar), Apple products suite, and the ability to learn and work seamlessly within program-specific management systems.

Education

• A High school diploma or equivalent is required.
• An Associate’s degree from an accredited institution or equivalent professional experience is preferred.

Work Schedule

This is a part‑time position that will work approximately 20 hours per week during the academic year.

EEO Statement

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.

Clery Act

The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported crimes that occurred on‑campus, in certain off‑campus buildings or property owned or controlled by Colgate University, and on public property within or immediately adjacent to the campus and 2 fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies may be obtained upon request from the Department of Campus Safety via e‑mail at [e-mail].