NIH Procurement Technician (5812) with Security Clearance

Three Saints Bay, LLC; Chevy Chase (MD); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Old Harbor Solutions, LLC currently seeks Procurement Technicians Levels 1–14 to support our Frederick and Bethesda, MD customer with hybrid and remote options available with client authorization.

The role involves preparing contracts, managing documents, QA checks, and data entry across procurement systems while coordinating with vendors and government customers. A clear pathway exists for training and progression within the team.

Qualifications

• US citizen required
• Ability to obtain/maintain a Public Trust clearance
• Ability to pass a pre-employment background check
• Strong MS Office Suite skills (Word, Excel, Outlook, SharePoint, PowerPoint)
• Excellent analytical, organizational and time management skills
• Experience with teleconference platforms (WebEx, MS Teams, Zoom)

Responsibilities

• Prepares and/or assists in the preparation and verification of contracts and documentation to complete a contract package
• Maintains and retrieves contract documents
• Checks submitted documents for completeness and regulatory compliance
• Prepares, reformats and edits statements of work
• Enters data into tracking and reporting systems
• Completes analytical and fact gathering projects; researches resources
• Creates/updates spreadsheets and contract orders
• Validates receipt of items by reviewing packing slips
• Investigates missing or incomplete orders; enters data into reporting systems
• Maintains records on closed contracts/invoices and coordinates file shipments/retrievals
• Maintains invoice reporting logs and prepares paid/unpaid invoice status reports
• Resolves invoice problems with purchasing agents or contracting officers
• Prepares past performance reports for applicable contracts
• Provides information and assistance to program staff on procurement matters
• Assists with training of new procurement technicians
• Organizes data on procurements, vendors and government customers
• Performs QA on procurement data and suggests improvements

Skills

MS Word

MS Excel

MS Outlook

SharePoint

PowerPoint

Analytical skills

Organizational skills

Time management

Verbal communication

Written communication

Education

High School diploma or equivalent

Bachelor's degree in related field

Job description

Old Harbor Solutions, LLC, a subsidiary of Three Saints Bay, LLC, and government contracting industry leader is looking for Procurement Technicians Levels 1-14, to support our customer in Frederick and Bethesda, MD with hybrid and remote work available with client authorization.

Responsibilities

• Prepares and/or Assist in the preparation and verification of contracts and associated documentation to prepare a complete contract package
• Maintains and retrieves contract documents.
• Checks submitted documents for completeness and compliance with regulations and policy.
• Prepares, reformats and edits statements of work from multiple sources.
• Enters data into automated tracking and reporting systems.
• Completes analytical and fact gathering special projects; researches resources for information.
• Creates, updates/maintains spreadsheets and contract orders.
• Validates receipt of requested items by reviewing packing slips.
• Investigates missing/ incomplete orders. Enters data into reporting systems.
• Maintains records on closed contracts/invoices and, in accordance with regulations coordinates shipment of contract files to and retrieval from Federal Records Centers, coordinates destruction of files.
• Maintain invoice reporting logs
• Prepares paid and unpaid invoice status reports.
• Resolve invoice problems in coordination with the purchasing agent or contracting officers
• Prepares past performance reports for applicable contracts using the Contractor Performance Report database and tracks the status of reports.
• Provide information and assistance to program staff on a variety of procurement matters
• Assists with training of new procurement technicians.
• Organizes data on procurements, vendors, and government customers.
• Performs quality assurance on data related to procurements.
• Makes recommendations for improving record keeping, data tracking and data utilization.

Requirements

• US Citizen
• Ability to obtain/maintain a Public Trust clearance
• Ability to pass a pre-employment background check
• Solid MS Office Suite skills (e.g. MS Word, Excel, Outlook, SharePoint, PowerPoint)
• Excellent analytical, organizational and time management skills
• Attention to detail
• Strong communications skills (written and verbal)
• Experience w/ teleconference platforms (WebEx, MS Teams, Zoom)
• Excellent attention to detail
• Experience with: PRISM, Oracle, POTS, nVision is desired Minimum/General Experience (level 1):
• One (1) year of experience in related field. Knowledge of Microsoft Office Suite and database management
• Minimum Education: High School diploma or equivalent. Minimum/General Experience (level 1):
• Ten (10) years of experience in related field. Knowledge of Microsoft Office Suite, spreadsheet and database management.
• Minimum Education: Bachelor's degree in related field. Four (4) years of specialized experience plus a High School diploma is equivalent to a BA/BS degree.

Position is located in Frederick and Bethesda, MD

Salary range: 75K - 85K

Benefits and Perks

• We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer. WE invites resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.