Night Operations Coordinator

usfoods; Manassas (VA); On-site; USD 29,000 - 45,000; Full time

Job summary

US Foods in Manassas is seeking a Coordinator, Operations to support distribution center operations by handling routine office tasks, processing forms, and assisting warehouse and transportation leadership. You will respond to inquiries and maintain basic reports.

The role emphasizes accurate data entry, performance tracking, and effective communication with internal teams and customers. A two-year clerical background and proficiency with Word, Excel, Access, and Outlook are preferred.

Qualifications

• Minimum of two years of clerical experience required.
• Excellent verbal and written communication ability.
• Strong math, analytical, and organizational skills.
• Basic computer skills with Word, Excel, Access, and Outlook.

Responsibilities

• Prepare and process routine forms, reports, and documents following procedures.
• Communicate with internal and external customers to support staff and customer needs.
• Verify information to ensure compliance with regulations and procedures.
• Collect and input data on operations metrics for tracking performance.
• Create charts, graphs, and databases for manager review.
• Monitor office supply inventory and initiate purchase orders.

Skills

Clerical experience

Verbal communication

Written communication

Math and analytics

Teamwork

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Outlook

Access

Job description

BASIC PURPOSE

The Coordinator, Operations will enable distribution center operations by performing general office activities, responding to various inquiries, and directly supporting warehouse and transportation leadership as necessary.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure optimal warehouse and transportation operations by preparing and processing routine forms, reports, and documents (inbound documents, discrepancy reports, stock and damage claims, time sheets, requisitions, DVIR's, shipping labels, backhaul spreadsheets, delivery window dispatch, driver key log, transportation route update, etc.) following standard procedures.
• Communicate with internal and external customers to support staff and customer needs. Respond to general inquiries and telephone calls.
• Verify information and data to ensure market compliance with regulations and procedures.
• Collect, track, and input data on relevant operations metrics to support tracking warehouse and transportation performance (including shorts, mispicks, dump/damage, service level, associate over-time, trailer temp log etc.).
• Create and maintain basic charts, graphs, spreadsheets and databases to prepare for manager's review.
• Monitor inventory level of office supplies and initiate purchase orders.
• Other duties as assigned by manager.

Sunday-Thursday 7pm-finish

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law.

SUPERVISION

N/A

RELATIONSHIPS

Internal: Operations manager and staff, purchasing department

External: N/A

WORK ENVIRONMENT

The work will take place at a desk in a US Foods office-based environment but may occasionally require work in normal warehouse environments including cooler and freezer areas where temperatures may be as low as -5 degrees.

MINIMUM QUALIFICATIONS

Related Experience/Requirements:

Minimum of two years of clerical experience required.

Knowledge/Skills/Abilities :

• Effective communication both verbally and in writing.
• Excellent telephone and customer service ability.
• Strong math, analytical, and organizational skills with high attention to detail.
• Basic computer skills with a good knowledge of programs such as Microsoft Word, Excel, Access, and Outlook.
• Problem solving and critical thinking abilities to solve problems of limited scope.
• Perform cross-functional activities, and work on a varying schedule.
• Strong teamwork skills with the ability to support others in the department and division.

Education

High school diploma or GED/equivalent required.

PREFERRED QUALIFICATIONS

• Preferred experience in a distribution business environment.
• Knowledge of DOT Hours of Service Regulations.
• Knowledge of our geographic delivery area.

Certifications/Training

• Preferred experience in the following areas: SAE, Truck Builder, Red Prairie, Kronos, Road Net, XATA, Shopfax, Tandem, PowerDock, Checkpoint, Omnitracs, Airclic, equipment inventories, and warranties.

PHYSICAL QUALIFICATIONS

Must be able to perform the following physical activities for described length of time:

• OCCASIONALLY: 1% - 33 / FREQUENTLY: 34% - 66% / CONTINUOUSLY: 67% - 100% or NEVER

JOB REQUIRES WORKER TO:

FREQUENCY:

• STAND: OCCASIONALLY
• WALK: OCCASIONALLY
• DRIVE VEHICLE: N/A
• SIT: CONTINUOUSLY

LIFT

• 1-10 lbs (Sedentary): OCCASIONALLY
• 11-20 lbs (Light): OCCASIONALLY
• 21-50 lbs (Medium): OCCASIONALLY
• 51-100 lbs (Heavy): OCCASIONALLY
• Over 100 lbs (Very Heavy): N/A

CARRY

• 1-10 lbs (Sedentary): OCCASIONALLY
• 11-20 lbs (Light): OCCASIONALLY
• 21-50 lbs (Medium): OCCASIONALLY
• 51-100 lbs (Heavy): N/A
• Over 100 lbs (Very Heavy): N/A

PUSH/PULL*1:

• OCCASIONALLY

CLIMB/BALANCE*2:

• OCCASIONALLY

STOOP/SQUAT:

• OCCASIONALLY

KNEEL:

• OCCASIONALLY

BEND:

• OCCASIONALLY

REACH ABOVE SHOULDER:

• FREQUENTLY

TWIST:

• OCCASIONALLY

GRASP OBJECTS*3:

• FREQUENTLY

MANIPULATE OBJECTS*4:

• OCCASIONALLY

MANUAL DEXTERITY*5:

• OCCASIONALLY

1 (Push/Pull: Hand truck, gate, straps, metal ramp, truck door, dolly, boxes, truck gear shift)

2 (Climb/Balance: In/Out Truck/Trailer to cab. On/Off ramp to ground level and side doorsteps and Platform of trailer. Stairs)

3 (Grasp Objects: Hand truck, boxes, cartons, steering wheel)

4 (Manipulate Objects: Boxes, dolly, metal truck ramp, hand truck, paperwork, truck gate, straps)

5 (Manual Dexterity: Typing, use of office machines such as copiers, printers)

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state or local minimum wage thresholds). The expected base rate for this role is between $21 - $33

EOE - Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/ Age/Genetic Information /Protected Veteran/Disability Sta