Sr Transportation Coordinator

US Foods; Austin, Northern (TX, KY); Hybrid; USD 26,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Pre-tax spending accounts

Retirement benefits

Paid time off

Short-term and long-term disability

Employee stock purchase plan

Life insurance

Job summary

US Foods in Austin, TX is seeking a Warehouse Administrative Clerk to support transportation and backhaul operations. You will coordinate communications between drivers, sales reps, and customers, and prepare reports using Excel and logistics software.

The role requires strong written and verbal communication, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. A high school diploma or GED is required, with 3+ years of logistics/clerical experience

Qualifications

• Minimum three years of experience in warehouse administrative or clerical position.
• Strong written and verbal communication; ability to manage multiple tasks in a fast-paced environment.
• Education: High school diploma or GED required.
• Experience in logistics, transportation, and warehouse operations preferred.

Responsibilities

• Answer all incoming calls to resolve driver, sales representative and customer issues as needed.
• Utilize software (MS Excel, Omnitracs, Tandem, Kronos, etc) to create, update, and communicate various reports and files for proper transportation functioning.
• Coordinate backhaul and transportation scheduling and documentation; optimize pick up and delivery while minimizing cost.
• Complete damages and shorts paperwork and notify vendors/drivers to resolve issues.
• Support training and development of junior clerical teammates.
• Research new backhaul opportunities with buyers and replenishment managers to maximize efficiency.

Skills

Excellent communication

Customer service

Attention to detail

Analytical skills

Teamwork

Education

High school diploma or GED

Tools

Omnitracs

Tandem

Kronos

Excel

Outlook

Job description

Join Our Community of Food People!$23.51/hourSchedule7AM start timeMonday - FridayOccasional Saturday**ESSENTIAL DUTIES AND RESPONSIBILITIES**Duties may include but are not limited to transportation, and/or logistics and backhaul functions.Transportation:* Answer all incoming calls to resolve driver, sales representative and customer issues as needed. Communicate with drivers any updates to their routes.* Utilize software (MS Excel, Omnitracs, Tandem, Kronos, etc) to create, update, and communicate various reports and files for proper transportation functioning. Examples include attendance, DVIRs, backhaul spreadsheets, delivery window dispatch, driver key log, trailer temp log, transportation route update, network update, and other transportation metrics.* Complete the damages and shorts process by notifying vendors and drivers to find a resolution. Complete associated paperwork involved in damages and shorts.* Support in training and developing junior clerical teammates.* Other duties as assigned by manager.Backhaul and Logistics:* Communicate key information to the proper recipient to support backhaul and transportation operations (including, but not limited to, the arrival of backhauls, daily dispatch information, backhaul scheduling/rescheduling, service updates to Omnitracs, abnormalities/delivery issues, etc).* Coordinate logistics by scheduling pick up appointments for backhaul orders and vendors for the division. Optimize the pick-up and delivery of all inbound backhauls considering all restrictions while minimizing cost and ensuring compliance. Complete all necessary paperwork for proper logistics functioning and communicate backhaul and logistic information when necessary.* Research new backhaul opportunities with buyers and replenishment managers to maximize efficiency in the division.* Other duties as assigned by manager.**SUPERVISION**:* N/A**RELATIONSHIPS*** **Internal:** Operations, transportation, warehouse personnel, drivers* **External:** Vendors**WORK ENVIRONMENT*** The work will take place at a desk in an office environment but may occasionally require work in normal warehouse environments including cooler and freezer areas where temperatures may be as low as -5 degrees.**MINIMUM QUALIFICATIONS**Related Experience/Requirements:* Minimum three years of experience in warehouse administrative or clerical position. Prior logistics, transportation, and/or warehouse experience required.Knowledge/Skills/Abilities:* Excellent communication both verbally and in writing.* Excellent telephone and customer service ability.* Ability to manage multiple functions in a fast-paced environment.* Strong math, analytical, and organizational skills with high attention to detail.* Intermediate computer skills with proficiency in programs such as Microsoft Word, Excel, Access, and Outlook.* Problem solving and critical thinking abilities to independently solve problems of intermediate scope.* Strong teamwork skills with the ability to support others in the department and division.Education* High school diploma or GED/equivalent required.**PREFERRED QUALIFICATIONS*** Knowledge of DOT Hours of Service Regulations.* Knowledge of our geographic delivery area.Certifications/Training* Experience with Omnitracs, Tandem, Kronos, XATA, Manhattan, PowerDock, Airclic preferred.**PHYSICAL QUALIFICATIONS*** Must be able to perform the following physical activities for described length of time:OCCASIONALLY: 1% - 33 / FREQUENTLY: 34% - 66% / CONTINUOUSLY: 67% - 100% or NEVER**JOB REQUIRES WORKER TO:****FREQUENCY:**STAND OCCASIONALLYWALK OCCASIONALLYDRIVE VEHICLE N/ASIT FREQUENTLYLIFT1-10 lbs (Sedentary) OCCASIONALLY11-20 lbs (Light) OCCASIONALLY21-50 lbs (Medium) OCCASIONALLY51-100 lbs (Heavy) N/AOver 100 lbs (Very Heavy) N/ACARRY1-10 lbs (Sedentary) OCCASIONALLY11-20 lbs (Light) OCCASIONALLY21-50 lbs (Medium) OCCASIONALLY51-100 lbs (Heavy) N/AOver 100 lbs (Very Heavy) N/APUSH/PULL\\*1 OCCASIONALLYCLIMB/BALANCE\\*2 OCCASIONALLYSTOOP/SQUAT OCCASIONALLYKNEEL OCCASIONALLYBEND OCCASIONALLYREACH ABOVE SHOULDER FREQUENTLYTWIST OCCASIONALLYGRASP OBJECTS\\*3 FREQUENTLYMANIPULATE OBJECTS\\*4 FREQUENTLYMANUAL DEXTERITY\\*5 FREQUENTLY1 (Push/Pull: Hand truck, gate, straps, metal ramp, truck door, dolly, boxes, truck gear shift)2 (Climb/Balance: In/Out Truck/Trailer to cab. On/Off ramp to ground level and side doorsteps and Platform of trailer. Stairs)3 (Grasp Objects: Hand truck, boxes, cartons, steering wheel)4 (Manipulate Objects: Boxes, dolly, metal truck ramp, hand truck, paperwork, truck gate, straps)5 (Manual Dexterity: Typing, use of office machines such as copiers, printers)As applicable this role may also receive overtime compensation.Benefits for this role include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: .Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state or local minimum wage thresholds). The expected base rate for this role is between$19 - $30**\\*\\*\\*EOE - Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/****Age/Genetic Information****/Protected Veteran/Disability Status\\*\\*\\***