Sr Transportation Coordinator

usfoods; Austin (TX); On-site; USD 49,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Pre-tax spending accounts

Retirement benefits

Paid time off

Disability insurance

Employee stock purchase plan

Life insurance

Job summary

US Foods in Austin is seeking a warehouse administrative professional to support transportation and backhaul operations. The role requires coordinating routes, reporting using MS Excel and omnitracs, and assisting with damages and paperwork.

The candidate will communicate with drivers, monitor dispatch information, and help train junior clerical teammates in a fast-paced environment.

Qualifications

• Minimum three years of experience in warehouse administrative or clerical position.
• Prior logistics, transportation, and/or warehouse experience required.
• Excellent communication and organizational skills with attention to detail.

Responsibilities

• Answer incoming calls to resolve driver, sales rep, and customer issues; communicate route updates.
• Use software like MS Excel, Omnitracs, Tandem, Kronos to prepare reports and files (attendance, DVIRs, backhaul metrics).
• Assist with damages/shorts process and paperwork; train junior clerical teammates as needed.
• Coordinate backhaul and transportation logistics, schedule pickups, and optimize delivery routes within constraints.
• Support in cross-functional communications between operations, transportation, and warehouse teams.

Skills

Excellent communication

Strong math

Organizational skills

Teamwork

Multitasking

Education

High school diploma or GED/equivalent

Tools

MS Excel

Omnitracs

Tandem

Kronos

XATA

Manhattan

PowerDock

Airclic

Job description

ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITE

Join Our Community of Food People!

$23.51/hour

Schedule
7AM start time
Monday - Friday
Occasional Saturday

ESSENTIAL DUTIES AND RESPONSIBILITIES

Duties may include but are not limited to transportation, and/or logistics and backhaul functions.

Transportation:

• Answer all incoming calls to resolve driver, sales representative and customer issues as needed. Communicate with drivers any updates to their routes.
• Utilize software (MS Excel, Omnitracs, Tandem, Kronos, etc) to create, update, and communicate various reports and files for proper transportation functioning. Examples include attendance, DVIRs, backhaul spreadsheets, delivery window dispatch, driver key log, trailer temp log, transportation route update, network update, and other transportation metrics.
• Complete the damages and shorts process by notifying vendors and drivers to find a resolution. Complete associated paperwork involved in damages and shorts.
• Support in training and developing junior clerical teammates.
• Other duties as assigned by manager.

Backhaul and Logistics:

• Communicate key information to the proper recipient to support backhaul and transportation operations (including, but not limited to, the arrival of backhauls, daily dispatch information, backhaul scheduling/rescheduling, service updates to Omnitracs, abnormalities/delivery issues, etc).
• Coordinate logistics by scheduling pick up appointments for backhaul orders and vendors for the division. Optimize the pick-up and delivery of all inbound backhauls considering all restrictions while minimizing cost and ensuring compliance. Complete all necessary paperwork for proper logistics functioning and communicate backhaul and logistic information when necessary.
• Research new backhaul opportunities with buyers and replenishment managers to maximize efficiency in the division.
• Other duties as assigned by manager.

SUPERVISION :

N/A

RELATIONSHIPS

Internal: Operations, transportation, warehouse personnel, drivers

External: Vendors

WORK ENVIRONMENT

The work will take place at a desk in an office environment but may occasionally require work in normal warehouse environments including cooler and freezer areas where temperatures may be as low as -5 degrees.

MINIMUM QUALIFICATIONS

Related Experience/Requirements:
Minimum three years of experience in warehouse administrative or clerical position. Prior logistics, transportation, and/or warehouse experience required.

Knowledge/Skills/Abilities :

• Excellent communication both verbally and in writing.
• Excellent telephone and customer service ability.
• Ability to manage multiple functions in a fast-paced environment.
• Strong math, analytical, and organizational skills with high attention to detail.
• Intermediate computer skills with proficiency in programs such as Microsoft Word, Excel, Access, and Outlook.
• Problem solving and critical thinking abilities to independently solve problems of intermediate scope.
• Strong teamwork skills with the ability to support others in the department and division.

Education

High school diploma or GED/equivalent required.

PREFERRED QUALIFICATIONS

Knowledge of DOT Hours of Service Regulations.

Knowledge of our geographic delivery area.

Certifications/Training

Experience with Omnitracs, Tandem, Kronos, XATA, Manhattan, PowerDock, Airclic preferred.

PHYSICAL QUALIFICATIONS

Must be able to perform the following physical activities for described length of time:

OCCASIONALLY: 1% - 33 / FREQUENTLY: 34% - 66% / CONTINUOUSLY: 67% - 100% or NEVER

JOB REQUIRES WORKER TO:

FREQUENCY:

• STAND OCCASIONALLY
• WALK OCCASIONALLY
• DRIVE VEHICLE N/A
• SIT FREQUENTLY
• LIFT
• 1-10 lbs (Sedentary) OCCASIONALLY
• 11-20 lbs (Light) OCCASIONALLY
• 21-50 lbs (Medium) OCCASIONALLY
• 51-100 lbs (Heavy) N/A
• Over 100 lbs (Very Heavy) N/A
• CARRY
• 1-10 lbs (Sedentary) OCCASIONALLY
• 11-20 lbs (Light) OCCASIONALLY
• 21-50 lbs (Medium) OCCASIONALLY
• 51-100 lbs (Heavy) N/A
• Over 100 lbs (Very Heavy) N/A
• PUSH/PULL*1 OCCASIONALLY
• CLIMB/BALANCE*2 OCCASIONALLY
• STOOP/SQUAT OCCASIONALLY
• KNEEL OCCASIONALLY
• BEND OCCASIONALLY
• REACH ABOVE SHOULDER FREQUENTLY
• TWIST OCCASIONALLY
• GRASP OBJECTS*3 FREQUENTLY
• MANIPULATE OBJECTS*4 FREQUENTLY
• MANUAL DEXTERITY*5 FREQUENTLY

As applicable this role may also receive overtime compensation.

Benefits for this role include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To