Night Auditor

Hilton Garden Inn Louisville Airport; Louisville (KY); On-site; USD 26,000 - 32,000; Full time

Job summary

Hilton Garden Inn Louisville Airport is seeking a Night Auditor to balance daily reports, assist guests with check-in/out, and handle calls and special requests in line with hotel policies.

Responsibilities include resolving guest issues, maintaining accurate records, and coordinating with housekeeping and management to ensure smooth overnight operations. Weekend availability is required; basic computer skills are necessary for daily tasks.

Qualifications

• High School Graduate or GED.
• One year previous experience in a similar position in a hotel preferred.
• Must be able to work weekends.

Responsibilities

• Resolve guest complaints, ensuring guest satisfaction.
• Anticipate guests needs, respond promptly and acknowledge all guests.
• Maintain positive guest relations at all times.
• Process all guest check-ins.
• Verify registration card information with the guest.
• Process all check-outs.
• Handle overbooked or walked-in guests.
• Answer department telephone within 3 rings, using correct greeting and telephone etiquette.
• Direct Bell Person to escort guest and transport their luggage to the room.
• Match the bucket check to in-house guest ledger report; report discrepancies to Manager.

Education

High School Graduate or GED

Job description

The Night Auditor is responsible for compiling, balancing and organizing all of the data and paperwork for the day. Also you will be assisting guests with check-in and check-out, answers and processes all phone calls received, plus handles all special requests for services or information, in accordance with standard policies and procedures.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Resolve guest complaints, ensuring guest satisfaction.
• Anticipate guests needs, respond promptly and acknowledge all guests, however busy and whatever time of day.
• Maintain positive guest relations at all times.
• Resolve guest complaints, ensuring guest satisfaction.
• Maintain complete knowledge at all times of: a) all hotel features/services, hours of operation. b) all room rates, special packages and promotions. c) daily house count and expected arrivals/departures. d) scheduled daily group activities.
• Obtain assigned bank and ensure accuracy of contracted monies.
• Keep bank secure at all times.
• Answer department telephone within 3 rings, using correct greeting and telephone etiquette.
• Process all guest check-ins.
• Verify registration card information with the guest.
• Obtain back-up information for guest credit/payment method and input into system; collect cash when designated.
• Direct Bell Person to escort guest and transport their luggage to the room.
• Handle overbooked or walked in guests.
• Accept and record wake-up call requests.
• Monitor, send and distribute guest faxes.
• Communicate pertinent guest information to designated departments/personnel (i.e., special requests, amenity delivery).
• Resolve discrepancies on the room status report with Housekeeping.
• Match the bucket check to in-house guest ledger report; report discrepancies to Manager.
• Process all check-outs.
• Process adjustment vouchers, paid-outs, correction vouchers, miscellaneous charges.

Education & Experience

• High School Graduate or General Education Degree (GED).
• One year previous experience in a similar position in a hotel preferred.
• Basic computer skills required.
• Must be able to work weekends.