New York Workplace Operations Coordinator (Onsite)

Navan; New York (NY); On-site; USD 29,000 - 66,000; Full time

Job summary

Navan seeks a hands-on Workplace Operations Coordinator to own day‑to‑day office operations in New York. You will ensure a safe, welcoming office and elevate employee experience, coordinating vendors and daily services.

The role requires five days in‑office in NYC, strong organizational skills, and the ability to manage multiple tasks from onboarding to events. Previous facilities experience is preferred.

Qualifications

• 1 to 3 years in office management or facilities coordination.
• Experience managing vendors for hard and soft services.
• Ability to manage competing priorities and complete tasks.
• Strong communication and professional polish.
• Experience with budgeting, purchasing and reconciliation.

Responsibilities

• Act as the primary on‑site owner for all office issues and manage resolutions end to end.
• Conduct daily walkthroughs to keep space pristine, safe, and functional.
• Be main contact for on‑site contractors to ensure quality service.
• Maintain building systems health and oversee vendor resolutions.
• Ensure compliance with safety standards and run drills.
• Drive projects to improve the workplace and workflows.
• Coordinate office moves and reconfigurations with stakeholders.
• Manage office/pantry inventory and track expenditures.
• Oversee mail, deliveries, and internal ticketing for timely resolutions.
• Support onboarding/off‑boarding and access provisioning.
• Maintain site playbook and SOPs for consistency.
• Use G‑Suite, Slack, Jira to manage tasks.

Skills

Office management

Vendor management

Prioritization

Communication

Problem solving

Tools

G‑Suite

Slack

Jira

Job description

Navan seeks a hands-on Workplace Operations Coordinator to own day‑to‑day office operations in New York. You will ensure a safe, welcoming office and elevate employee experience, coordinating vendors and daily services.

The role requires five days in‑office in NYC, strong organizational skills, and the ability to manage multiple tasks from onboarding to events. Previous facilities experience is preferred.