New Installation Operations Coordinator

thyssenkrupp Elevator; Nashville (TN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) match

Job summary

TK Elevator in Nashville, TN is seeking an experienced Operations Coordinator for New Installation to coordinate branch administrative duties, bookings, permits, and reporting. The role supports the operations team to ensure efficient, cost-effective execution of projects.

The ideal candidate has construction-related experience, a high school diploma or equivalent, and familiarity with job management software.

Qualifications

• Six months to one year of prior experience in construction.
• High school diploma or GED; or one-year certificate from college or technical school; or three to six months related experience and/or training in basic business administration; or an equivalent combination of education and experience
• Previous elevator repair administrative work (preferred)
• Budget-conscious
• System database knowledge

Responsibilities

• Receives completed booking packages from sales; reviews booking package for terms and conditions pertaining to certified payroll, NIM warranty and any other pertinent terms.
• Electronically files Booking package into JobSight, updates key members and customer contact information.
• In JobSight, create and send Letter One package to customer and task Manager/Superintendent to follow up.
• Works with manager to determine appropriate permits needed, preparing the permits and preparing the intent to install forms to obtain the permit.
• Sends turnover approval requests to turnover mailbox for all jobs that are scheduled for final inspection during the month.
• Receives final acceptance forms from the field, inputs the information date into JobSight; notifies appropriate personnel.
• Receives New Installation Maintenance audit reports; updates JobSight and sends to New Installation Maintenance Audit email.
• Prepares certified payroll package and sends to Regional Certified Payroll Administrator.
• Updates JobSight project file with notes and photos from Manager/Superintendent site visits.
• Prepares and logs change orders into JobSight; follows up on outstanding change orders and time tickets.
• Prepares documentation and attends weekly operation meetings and monthly order management calls.

Skills

Administrative coordination

Scheduling

Documentation

Education

High school diploma

GED

College/technical certificate

Tools

JobSight

Payroll systems

Job description

TK Elevator in Nashville, TN is seeking an experienced Operations Coordinator for New Installation to coordinate branch administrative duties, bookings, permits, and reporting. The role supports the operations team to ensure efficient, cost-effective execution of projects.

The ideal candidate has construction-related experience, a high school diploma or equivalent, and familiarity with job management software.