New Construction Coordinator

Northern Air Mechanical Services; Fort Collins (CO); On-site; USD 29,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with match

Paid time off

Paid sick leave

Job summary

Northern Air Mechanical Services in Fort Collins, CO is seeking a reliable New Construction and HVAC Coordinator to support the HVAC department’s day-to-day administrative tasks. You will manage appointments, keep project records, and coordinate with technicians and superintendents in a fast-paced environment.

The role offers part-time hours with a clear path to full-time as operations expand. Benefits include paid time off, sick leave, health coverage, and a 401(k) plan with match.

Qualifications

• High school diploma or equivalent required.
• HVAC-related experience preferred.
• Proficient with MS Office.
• Strong organizational and time-management skills.

Responsibilities

• Answer phones, respond to emails, and manage appointments.
• Schedule rough-ins, trims, and F/O.
• Prepare invoices, purchase orders, and related documents.
• Coordinate with HVAC technicians and superintendents.
• Enter and update client details and project status in the database.

Skills

Strong communication

MS Office

Education

High school diploma or equivalent

Tools

ServiceTitan

Job description

About the Role

Northern Air is an established and growing HVAC business seeking a reliable, organized, and proactive New Construction and HVAC Coordinator team member. The successful candidate will play a crucial role in supporting the day-to-day administrative functions of our New Construction HVAC (Heating, Ventilation, and Air Conditioning) department. This position requires strong organizational skills, effective communication, and the ability to multitask in a fast-paced environment.

Key Responsibilities

Administrative Support

Assist with general office duties, including answering phones, responding to emails, and managing appointments.

Schedule rough-ins, trims, and F/O

After jobs have been called in, made into job card and document

Keep record of jobs and builders, warranties, units

Take contractor calls and coordinate with superintendent

Maintain organized and up-to-date filing systems for documents related to HVAC projects, contracts, and client information.

Prepare and process paperwork, including invoices, purchase orders, and other relevant documents.

Customer Service

Provide excellent customer service by addressing client inquiries, scheduling appointments, and maintaining positive relationships with customers.

Assist in preparing and sending quotes, proposals, and service agreements to clients.

Coordination

Help maintain a clean, safe, and efficient warehouse environment.

Coordinate and schedule HVAC technicians for service calls, installations, and maintenance appointments.

Collaborate with other departments to ensure seamless communication and workflow.

Coordinate with installers to get material

Data Entry

Enter and update information in the company database, including client details, work orders, and project status.

Update job costing into Service Titan to create projects

You bring (minimum qualifications)

• High school diploma or equivalent
• HVAC-related experience
• Proficient in the Microsoft Office suite of products
• Excellent organizational and time management skills
• S trong communication skills, both written and verbal
• Ability to work collaboratively with the office and field teams, along with working independently

Preferred Requirements

• Experience with ServiceTitan
• Previous experience with Northern Air

Why Join Northern Air?

Growth Potential

This position starts as part-time with a clear path toward full-time employment as our operations expand. Access to in‑house training, hands‑on mentorship, and real‑world experience alongside seasoned technicians.

Work-Life Balance

Enjoy a consistent weekday schedule with no weekend work.

Stability

Join a local, established company with a reputation for quality and a collaborative team culture.

Compensation

$21-$27 per hour full time, based on experience.

Benefits

Paid sick and Family Leave, health, dental, vision, AFLAC, paid time off, 401(k) with match (depending on length and hours of service).