New Business/Proposals Coordinator

The Crowd; New York (NY); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health coverage

Paid time off

401(k) match

Mentorship and career development

Job summary

The Crowd, a leading architecture and design practice, seeks a New Business/Proposals Coordinator for its New York team. You will craft compelling proposals, qualifications packages, and presentations to support major projects globally, translating complex information into polished pursuit materials.

Ideal candidates are highly organized with strong writing and visual communication skills, capable of meeting tight deadlines while collaborating with senior leadership and cross-functional teams.

Qualifications

• 1–5 years of experience in marketing, business development, proposals, or related coordination role within architecture, design, or AEC industries.
• Bachelor’s degree in architecture, urban planning, design, communications, marketing, or related discipline preferred.
• Excellent writing, editing, proofreading, and communication skills with strong attention to detail.
• Strong visual judgment; proficient in Adobe Creative Suite (InDesign, Illustrator, Photoshop) and PowerPoint/Excel.

Responsibilities

• Coordinate preparation of customized proposals, qualifications packages, presentations, and other new business materials.
• Collaborate with firm leadership and internal teams to gather information and craft content tailored to each opportunity.
• Write, edit, and format submission materials with accuracy, consistency, and visual quality.
• Manage multiple concurrent pursuits, timelines, contributors, and deadlines from planning to delivery.
• Support marketing and business development teams with research, content organization, and strategic initiatives.

Skills

Proposal writing

Editing

Deadline management

Communication

Marketing coordination

Education

Bachelor’s degree in architecture/urban planning/design/communications/marketing

Tools

InDesign

Illustrator

Photoshop

PowerPoint

Excel

Job description

The Crowd is excited to be partnered with a top tier global architecture and design practice that are seeking a New Business/Proposals Coordinator to join its New York team. Working as part of a collaborative global marketing function, this individual will help develop compelling proposals, qualifications packages, and presentations in support of major architectural projects worldwide

The ideal candidate will be a highly organized and proactive professional with strong writing, visual communication, and deadline-management skills. Working closely with senior leadership and stakeholders across the business, they will translate complex information into polished, strategically tailored pursuit materials.

This is an excellent opportunity for someone with an interest in architecture, urban design, or the built environment who enjoys fast-paced, detail-driven work and is eager to grow within a supportive, high-performing team

In addition to the opportunity to work with one of the industry’s leading innovators on an international level, our client offers comprehensive health coverage, generous PTO, a matched 401(k), and excellent opportunities for mentorship and career development

Note: This is a full-time, in-person position based in the firm’s NYC office five days per week

Key Responsibilities:

• Coordinate the preparation of customized proposals, qualifications packages, presentations, and other new business materials
• Partner with firm leadership and internal teams to gather information and develop clear, persuasive content tailored to each opportunity
• Write, edit, and format submission materials while ensuring accuracy, consistency, and a strong visual standard
• Manage multiple concurrent pursuits, coordinating schedules, contributors, and deadlines from initial planning through final delivery
• Support the wider marketing and business development team with research, content organization, and evolving strategic initiatives

Key Skills/Requirements:

• 1-5 years of experience in marketing, business development, proposals, or a related coordination role, within architecture, design, or the broader AEC industry
• Bachelor’s degree in architecture, urban planning, design, communications, marketing, or a related discipline preferred
• Excellent writing, editing, proofreading, and communication skills, with strong attention to detail
• Confident visual judgment and proficiency in Adobe Creative Suite, particularly InDesign, Illustrator, and Photoshop, as well as PowerPoint and Excel
• Highly organized and self-motivated, with the ability to prioritize effectively, manage overlapping deadlines, and collaborate with stakeholders at varying levels of seniority

The Crowd is an equal opportunities employer and agency.