Neurology GME Department Program Coordinator

Virginia Commonwealth University Health Systems; Richmond (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Virginia Commonwealth University Health Systems is seeking a GME Program Coordinator to coordinate and support graduate and undergraduate functions with program directors and the Senior Program Coordinator, ensuring programs stay in good standing with GME and ACGME.

Under the Program Director's oversight, the Coordinator manages operations of accredited and non‑accredited residency/fellowship programs, including recruiting trainees, conducting evaluations, analyzing workflows, and maintaining

Qualifications

• Minimum of one year of experience in program or project management, preferably in supporting an accredited education program.
• Experience using computers and software including New Innovations, e‑mail, calendaring products, Microsoft applications and web‑based databases.

Responsibilities

• Coordinate activities with program directors and GME staff to ensure compliance with accreditation requirements.
• Recruit trainees and conduct trainee evaluations; manage administrative workflow and deadlines.
• Analyze workflows, prioritize tasks and prepare timely reports; maintain databases and communications.
• Participate in at least one committee to improve Graduate Medical Education.

Skills

Program management

GME/ACGME familiarity

Recruitment

Data analysis

Communication

Education

High School Diploma

TAGME Certification

Bachelor's degree or equivalent experience

Tools

New Innovations

Kronos

Microsoft Office

Web-based databases

Job description

The GME-Dept Program Coordinator coordinates and supports the graduate and undergraduate function with program directors and/or Senior Program Coordinator to ensure programs remain in good standing with VCU Health Systems Graduate Medical Education (GME) and Accreditation Council for Graduate Medical Education (ACGME).

With oversight and direction from the Program Director, the Program Coordinator is an administrative partner responsible for the operations of the accredited/non-accredited residency/fellowship training program. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies.

The Program Coordinator could be responsible for activities such as recruiting trainees and trainee evaluations, analyzing administrative workflow, prioritizing tasks and project management as needed to meet deadlines, report compilation, database maintenance, and program relations/communications both externally and internally to ensure all parties are aware of important deadlines.

The Program Coordinator may also act as primary liaison with the Office of Graduate Medical Education, School of Medicine (SOM) Curriculum Office, and the ACGME. Coordinates activities with students, residents, fellows, program directors and Vice Chair for Education.

Licensure, Certification, or Registration Requirements for Hire:

N/A

Licensure, Certification, or Registration Requirements for continued employment:

N/A

Experience REQUIRED:

• Minimum of one (1) year of experience in program or project management, preferably in supporting an accredited education program.
• Previous experience using computers and a variety of software applications including New Innovations, e-mail, calendaring products, Microsoft applications and web-based databases.

Experience PREFERRED:

• Minimum of three (3) years of progressively responsible GME experience supporting ACGME accredited program.
• Previous experience of New Innovations, GME Tracking, Kronos and ACGME Milestones program requirements.

Education/training REQUIRED:

High School Diploma

Education/training PREFERRED:

• TAGME Certification
• Bachelor's Degree in Education, Business, Finance, Human Resources or related field from an accredited program OR equivalent years relevant experience.

Independent action(s) required:

• Possessing strong personal motivation to manage daily activities, organize, plan, prioritize and complete tasks, duties and assignments timely and efficiently.
• Ability to interpret and seek verification, if needed, on policies and regulations as they apply to educational programs.
• Ability to utilize critical thinking and decision making skills to evaluate situations, recommend, communicate and implement appropriate actions on behalf of Program Director(s) and Vice Chair of Education.
• Ability to develop and sustain productive working relationships with learners, faculty, staff, as well as external contacts including vendors, manufacturing representatives and Grand Rounds presenters.
• Participate in at least one committee within the institution that is designed to improve an aspect of Graduate Medical Education.

Supervisory responsibilities (if applicable):

N/A

Additional position requirements:

• Evenings, weekends and flex scheduling as required by nature of job.

Age Specific groups served:

All

Physical Requirements (includes use of assistance devices as appropriate):

• Physical - Lifting less than 20 lbs.
• Activities: Prolonged standing, Prolonged sitting
• Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
• Emotional: Fast pace environment, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change

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