Network Finance Operations Specialist

BROOKLYN PROSPECT CHARTER SCHOOL; New York (NY); Sur place; USD 71 000 - 91 000; Plein temps

Résumé du poste

Prospect Schools is seeking a Finance Operations Specialist to support day-to-day finance transactions, procurement coordination, grant administration, and contract management across Brooklyn-based schools.

The role involves partnering with central office and school leaders, troubleshooting financial processes, monitoring grant spending, and coordinating vendor systems to ensure accurate reporting and compliance.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration & Operations or related field.
• 3–5 years of experience in finance operations, budgeting, procurement or grants administration.
• Experience with Sage Intacct, Excel and Google Sheets preferred.
• Ability to analyze operational/financial data from multiple sources.
• Strong task management in a fast-paced environment.

Responsabilités

• Support day-to-day finance operations across the network and schools.
• Coordinate procurement, grant administration and contract management functions.
• Assist with vendor management workflows and spend tracking.
• Pull financial reports from Sage Intacct and other systems for analysis.
• Maintain grant documentation and ensure proper coding and compliance.

Connaissances

Data analysis

multitasking

Budgeting

Procurement

Finance operations

Formation

Bachelor’s degree in Finance

Finance/Accounting & Operations

Outils

Sage Intacct

Excel

Google Sheets

Description du poste

Network Finance Operations Specialist

12 month, Full-time, Exempt Brooklyn, NY, US 2 Attachments

Salary Range: $71,000.00 To $91,024.00 Annually

Finance Operations Specialist

The Organization

Prospect Schools is a high-performing, intentionally diverse K-12 college preparatory charter network serving more than 3,000 students in nineschools in Brooklyn. Prospect Schools models its curriculum on the renowned International Baccalaureate Program, a rigorous program that raises the level of academic responsibility for students while also preparing them to be global citizens.

Our experienced team is dedicated to our mission to prepare a diverse student body to have a positive impact on society and develop a lifelong passion for learning, and guided by our Core Values:

Curiosity : Develop sound judgment and intellect by asking questions confidently and thinking critically

Care : Support others by grounding every action in empathy while championing equity and inclusion

Persistence : Grow and learn by solving problems with determination, creativity and tenacity

Passion : Succeed by approaching challenges with excitement, enthusiasm and self-assurance

We have a vision to become, by 2030, the leading network of intentionally diverse schools where all students and educators can learn, work and thrive. Find out more about who we are and what we believe by spending a few minutes reading our 2025 Annual Report .

The Role

The Finance Operations Specialist supports day-to-day financial operations, procurement coordination, grant administration, and contract management functions across the network and schools. This role serves as a key operational partner to central office teams and school based leaders by supporting transaction management, troubleshooting financial processes, monitoring grant-related spending, and coordinating vendor and resource management systems.

Primary Responsibilities

Finance Operations

Support network and school operations stakeholders in executing day-to-day finance transactions in support of programming

Managenetwork and school reporting and communication related to credit card administration, expense coding, and spend analysis

Maintain finance knowledge management resources, including key financial operations documents and process guides

Supporttroubleshooting of financial operations issues and elevate unresolved matters to appropriate Finance team members

Pull financial reports and budget information from Sage Intacct and other network systems tosupportdata triangulation and analysis

Grants Administration

Serve as NYSTL order coordinator andsupportcentralized planning and purchasing processes

Supportgrant expense tagging in the accounting system ensure accurate coding and compliance

Assistwith monitoring grant-related expenditures andmaintainingsupporting records

Provide financial operationssupportto development and other cross-functional teams by gathering financial documentation and budget information

Maintain organized grant documentation systems tosupportreporting and audits

Supportongoing development and improvement of financial operations systems and processes

Partner with program and finance teams to track grant utilization and proactively identify underspend or overspend risks

Manage general finance email accounts and ensure that invoices and related inquiries are directed to the appropriate team and/or school

Maintaindatabases for contract tracking, documentation collection, renewal monitoring, and coordination across teams

Assiststakeholders, including Finance and Operations leaders, with vendor management workflows and spend tracking

Coordinatecontract review process with Finance, Legal, Operations, and relevant program leads

Assistwith network-wide contract coordination and vendor communication processes

Resource Allocation Monitoring

Support in the monitoring budgets for key network initiatives and extended learning programs

Identify trends, spending patterns, and opportunities for operational and financial efficiencies

Assistin preparing related reports, presentations, and supporting materials for Finance leadership as needed

Qualifications

Bachelor’s degree in Finance, Accounting, Business Administration & Operations, or related field required.

3–5 years of experience in finance operations, budgeting, procurement, grants administration, or related operational support roles required.

Experience working with financial systems such as Sage Intacct, Excel, and Google Sheets preferred

Experience analyzing operational and financial data across multiple sources

Ability to manage multiple tasks and prioritize effectively in a fast-paced environment

Preferred Characteristics

Prior experience working in a school or non-profit preferred

Highly organized and process-oriented

Collaborative and responsive team player

Strong follow-through and accountability

Ability to manage confidential financial information responsibly

Interest in operational efficiency, financial stewardship, and supporting school operations

Employees at Prospect Schools are provided with a competitive salary. Our salaries are set through a lens of equity, and based on an individual’s skills, education, and years of experience relevant to the role. The salary range for this role starts at $71,000 and increases based on relevant years of experience.

EEO and ADA Statement Prospect Schools is an equal opportunity employer.

We actively recruit, hire, and retain a diverse and inclusive staff.

We do not discriminate on the basis of race, color, ancestry, national origin, religion, age, gender identity or expression, sexual orientation, disability, citizenship, marital status, pregnancy, veteran status, or any other status protected by applicable law.

Prospect Schools is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at: [e-mail].

The critical features of this job are described above; they may be subject to change at any time due to reasonable accommodation or other reasons.