SY 26-27 Special Projects Manager (Immediate Opening)

BROOKLYN PROSPECT CHARTER SCHOOL; New York (NY); On-site; USD 62,000 - 94,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

PTO or Paid time off

401(k) with employer match

Flexible spending accounts (FSA)

Life and disability insurance

Employee assistance program

Job summary

Prospect Schools is seeking an experienced Special Projects Manager to lead cross-functional programs across student testing cycles, scheduling, and school operations in Brooklyn, NY.

You will own end-to-end testing logistics, student technology oversight, and the execution of events while coordinating with the DSO and school leadership to maintain a safe, efficient environment for students and staff.

Qualifications

• Bachelor's Degree or 5 years professional experience.
• 2–3 years of operations or adjacent administrative experience.
• Prior experience working in a school is preferred.
• Exceptionally strong organizational skills with keen attention to detail.
• Experience managing projects from beginning to end.
• Adept at collaborating and building community with others.

Responsibilities

• Own end-to-end planning for school testing cycles and assessment systems.
• Coordinate testing schedules, class groupings, and small-group plans; train proctors and staff.
• Oversee progress reports, testing coordination, and accountability systems for student support.
• Create and oversee student technology distribution and troubleshooting (e.g., Chromebooks).
• Lead operations for school events and oversee day-to-day systems (Arrival, Lunch/Recess, Dismissal).
• Coordinate cross-functional projects to advance school priorities and act as emergency preparedness lead.

Skills

Project management

Operations coordination

Cross-functional collaboration

Attention to detail

Education

Bachelor's Degree

Job description

SY 26-27 Special Projects Manager (Immediate Opening)

11 month, Full-time, Exempt Brooklyn, NY, US

7 days ago Requisition ID: 1173

Salary Range: $62,000.00 To $93,781.00 Annually

Who We Are

Prospect Schools is a high-performing, intentionally diverse K-12 college preparatory charter network serving nearly 3,000 students across seven schools in Brooklyn. We are a growing organization and expanding our network across Brooklyn from 6 to 9 schools in the coming academic year. Prospect Schools models its curriculum on the renowned International Baccalaureate Program, a rigorous program that raises the level of academic responsibility for students while preparing them to be global citizens. Our network is dedicated to the mission of preparing a diverse student body to have a positive impact on society and develop a lifelong passion for learning, guided by our core values:

• Curiosity : Develop sound judgment and intellect by asking questions confidently and thinking critically
• Care : Support others by grounding every action in empathy while championing equity and inclusion
• Persistence : Grow and learn by solving problems with determination, creativity, and tenacity
• Passion : Succeed by approaching challenges with excitement, enthusiasm, and self-assurance

The Opportunity

Prospect Schools is seeking an experienced and enthusiastic Special Projects Manager. They will be responsible for creating, revising, and implementing strong operational systems to promote a positive, efficient, and safe environment for our school community. The SPM owns high-stakes, cross-functional work streams, including testing cycles and assessment systems, and is responsible for creating, revising, and implementing strong operational systems that make our school positive, efficient, and safe.

Student Systems and Technology

• Testing cycles: Own end-to-end planning, coordination, oversight, and accountability for all school testing cycles and assessment systems, including state testing and interim and standardized assessments.
• Testing logistics: Build the testing schedules, class groupings, and small-group plans. Lead professional development training to all proctors and staff.
• Academic support systems: Oversee progress reports, testing cycle coordination, and the accountability systems that show us which students need support and when.
• Student technology: Create and oversee the system for student technology (e.g., Chromebook) distribution, troubleshooting, and tracking, so every student has a working device.
• Technology escalations: Oversee high-level tech issues and staff tech support escalations. Serve as the school’s point of contact with the IT Team when an issue cannot be solved on site.

School Operations

• Act as the primary operations lead and decision-maker when the DSO is absent. Represent operations in school-wide leadership meetings.
• Project plan and execute logistics and communication for school events including (but not limited to) field trips, picture day, and end of year/graduation ceremonies
• Act as state testing coordinator overseeing logistics, small groups, and overall health of school-based administration.
• Execute After School Programming day-to-day operations, enrollment, and safety.
• Support with the planning and execution of day-to-day school systems, such as Arrival, Lunch/Recess, and Dismissal to ensure that they run efficiently and safely
• Create and administer staff training on new and routine operations systems
• Act as the primary point person for all operations and logistics related to interim and standardized assessments, including schedule creation, class groupings, tech support, staff training, etc.
• Strategic planning support: Coordinate and implement cross-functional projects that advance DSO priorities, from first plan to final result.
• Serve as the school’s emergency preparedness lead. Keep emergency response plans current and run the drill schedule. Train staff on emergency procedures so every adult knows their role before a drill or a real event.
• Manage and create the bi-weekly family newsletter and ParentSquare.
• Serve as the liaison to food service operations.
• Create and administer staff training on new and routine operations systems.

About you:

• Bachelor's Degree or 5 years professional experience
• At least 2-3 years of operations or adjacent administrative experience
• Prior experience working in a school preferred
• Exceptionally strong organizational skills, with a keen attention to detail
• Experience managing projects from beginning to end
• Adept at collaborating and building community with others

The salary range for this role starts at $62,000, then increases based on years of experience. Our salaries are set through a lens of equity, and based on an individual’s skills, education, and years of experience relevant to the role. At Prospect Schools we remain committed to providing competitive salaries.

Medical, dental, and vision insurance

Paid Time Off (PTO) or Paid Sick Time (PST) based on date of hire and hours worked per week

401(K) and Roth IRA with a 4% employer match with a 3-year vesting schedule

Flexible spending accounts, including Transit Commuter Options, Health Care FSA and Dependent Care FSA options

Ancillary insurance, including Basic Life Insurance, Accidental Death & Dismembermenti nsurance, and Short-Term & Long-Term Disability Insurance

Employee Assistance Program with free expert support services to assist with a variety of life issues

EEO and ADA Statement

Prospect Schools is an equal opportunity employer. We actively recruit, hire, and retain a diverse and inclusive staff. We do not discriminate on the basis of race, color, ancestry, national origin, religion, age,