Network Finance Operations Specialist

Prospect Schools; New York (NY); Sur place; USD 64 000 - 78 000; Plein temps

Résumé du poste

Prospect Schools seeks a Finance Operations Specialist to support day-to-day financial operations, grants administration, and contract management across our Brooklyn-based K-12 charter network. You will coordinate procurement, coding, reporting, and data analysis to ensure accurate and compliant financial processes.

The role requires 3–5 years in finance operations with proficiency in Sage Intacct, Excel, and Google Sheets, plus a strong eye for detail and cross-functional collaboration.

Qualifications

• Bachelor’s degree required in Finance, Accounting, Business Administration & Operations, or related field.
• 3–5 years of experience in finance operations, budgeting, procurement, grants administration, or related roles.
• Experience with Sage Intacct, Excel, and Google Sheets preferred.
• Experience analyzing operational and financial data across multiple sources.
• Ability to manage multiple tasks and prioritize in a fast-paced environment.

Responsabilités

• Support day-to-day finance transactions across network and schools.
• Manage network and school reporting for credit card administration, expense coding, and spend analysis.
• Maintain finance knowledge resources and process guides.
• Troubleshoot financial operations issues and escalate unresolved matters.
• Pull financial reports from Sage Intacct and other systems to support analysis.
• Serve as NYSTL order coordinator and support centralized planning and purchasing processes.
• Assist with grant expense tagging, coding accuracy, and compliance.
• Monitor grant expenditures and maintain supporting records.
• Gather financial documentation and budget information for cross-functional teams.
• Maintain organized grant documentation for reporting and audits.
• Contribute to development and improvement of financial operations systems and processes.
• Track grant utilization and identify underspend/overspend risks.
• Manage vendor contracts: review process with Finance, Legal, Operations, and leads.
• Coordinate contract review and vendor communication network-wide.
• Monitor budgets for key initiatives and extended learning programs.
• Identify spending patterns and opportunities for efficiency.

Connaissances

Finance operations

Budgeting

Procurement

Grants administration

Financial reporting

Formation

Bachelor’s degree in Finance, Accounting, Business Administration & Operations, or related field

Outils

Sage Intacct

Excel

Google Sheets

Description du poste

Finance Operations Specialist

The Organization

Prospect Schools is a high-performing, intentionally diverse K-12 college preparatory charter network serving more than 3,000 students in nine schools in Brooklyn. Prospect Schools models its curriculum on the renowned International Baccalaureate Program, a rigorous program that raises the level of academic responsibility for students while also preparing them to be global citizens.

Our Experienced Team Is Dedicated To Our Mission To Prepare a Diverse Student Body To Have a Positive Impact On Society And Develop a Lifelong Passion For Learning, And Guided By Our Core Values

• Curiosity : Develop sound judgment and intellect by asking questions confidently and thinking critically
• Care : Support others by grounding every action in empathy while championing equity and inclusion
• Persistence : Grow and learn by solving problems with determination, creativity and tenacity
• Passion : Succeed by approaching challenges with excitement, enthusiasm and self-assurance

We have a vision to become, by 2030, the leading network of intentionally diverse schools where all students and educators can learn, work and thrive. Find out more about who we are and what we believe by spending a few minutes reading our 2025 Annual Report.

The Role

The Finance Operations Specialist supports day-to-day financial operations, procurement coordination, grant administration, and contract management functions across the network and schools. This role serves as a key operational partner to central office teams and school based leaders by supporting transaction management, troubleshooting financial processes, monitoring grant-related spending, and coordinating vendor and resource management systems.

Primary Responsibilities Finance Operations

• Support network and school operations stakeholders in executing day-to-day finance transactions in support of programming
• Manage network and school reporting and communication related to credit card administration, expense coding, and spend analysis
• Maintain finance knowledge management resources, including key financial operations documents and process guides
• Support troubleshooting of financial operations issues and elevate unresolved matters to appropriate Finance team members
• Pull financial reports and budget information from Sage Intacct and other network systems to support data triangulation and analysis

Grants Administration

• Serve as NYSTL order coordinator and support centralized planning and purchasing processes
• Support grant expense tagging in the accounting system ensure accurate coding and compliance
• Assist with monitoring grant-related expenditures and maintaining supporting records
• Provide financial operations support to development and other cross-functional teams by gathering financial documentation and budget information
• Maintain organized grant documentation systems to support reporting and audits
• Support ongoing development and improvement of financial operations systems and processes
• Partner with program and finance teams to track grant utilization and proactively identify underspend or overspend risks

Centralized Vendor Contract Management

• Manage general finance email accounts and ensure that invoices and related inquiries are directed to the appropriate team and/or school
• Maintain databases for contract tracking, documentation collection, renewal monitoring, and coordination across teams
• Assist stakeholders, including Finance and Operations leaders, with vendor management workflows and spend tracking
• Coordinate contract review process with Finance, Legal, Operations, and relevant program leads
• Assist with network-wide contract coordination and vendor communication processes

Resource Allocation Monitoring

• Support in the monitoring budgets for key network initiatives and extended learning programs
• Identify trends, spending patterns, and opportunities for operational and financial efficiencies
• Assist in preparing related reports, presentations, and supporting materials for Finance leadership as needed

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration & Operations, or related field required.
• 3–5 years of experience in finance operations, budgeting, procurement, grants administration, or related operational support roles required.
• Experience working with financial systems such as Sage Intacct, Excel, and Google Sheets preferred
• Experience analyzing operational and financial data across multiple sources
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment

Preferred Characteristics

• Prior experience working in a school or non-profit preferred
• Highly organized and process-oriented
• Collaborative and responsive team player
• Strong follow-through and accountability
• Ability to manage confidential financial information responsibly
• Interest in operational efficiency, financial stewardship, and supporting school operations

Employees at Prospect Schools are provided with a competitive salary. Our salaries are set through a lens of equity, and based on an individual’s skills, education, and years of experience relevant to the role. The salary range for this role starts at $71,000 and increases based on relevant years of experience.

EEO and ADA Statement

Prospect Schools is an equal opportunity employer. We actively recruit, hire, and retain a diverse and inclusive staff. We do not discriminate on the basis of race, color, ancestry, national origin, religion, age, gender identity or expression, sexual orientation, disability, citizenship, marital status, pregnancy, veteran status, or any other status protected by applicable law.

Prospect Schools is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at: [e-mail].

The critical features of this job are described above; they may be subject to change at any time due to reasonable accommodation or other reasons.