Netsuite Coordinator

Seviroli Foods, Inc.; Village of Garden City (NY); Hybrid; USD 28.000 - 30.000; Vollzeit

Zusammenfassung

Seviroli Foods, Inc. in Garden City, NY seeks a NetSuite Coordinator to support Production through accurate entry, review, reconciliation, and maintenance of manufacturing data in NetSuite.

The position requires attention to detail and experience with ERP systems to ensure data integrity. This role collaborates with Production, Warehouse, Quality Assurance, Planning, Purchasing, and Finance to resolve discrepancies, maintain records, and ensure traceability and timely reporting for efficient

Qualifikationen

• High School Diploma or GED required.
• Associate's degree in related field preferred.
• Minimum 2 years in manufacturing administration or related role preferred.
• Experience with NetSuite or another ERP system preferred.

Aufgaben

• Enter, review, and maintain daily production transactions in NetSuite.
• Reconcile production material usage and inventory movements.
• Coordinate with Production leadership to resolve discrepancies between actual production activity and system records.
• Prepare production reports and saved searches in NetSuite.

Kenntnisse

Attention to detail

Analytical skills

Problem-solving

Organizational skills

Communication

Multi-tasking

Ausbildung

High School Diploma or GED

Associate's degree in related field

Equivalent combination of education and relevant experience

Tools

NetSuite

Microsoft Excel

Jobbeschreibung

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Netsuite Coordinator

Full Time Clerical Garden City, NY, US

4 days ago Requisition ID: 1204

Salary Range: $20.00 To $22.00 Hourly

Department: Production / Operations
Reports To: Director of Manufacturing or Designee
FLSA Status: Non-Exempt
Location: Garden City, NY

Position Summary

The NetSuite Coordinator is responsible for supporting Production through the accurate and timely entry, review, reconciliation, and maintenance of manufacturing information within NetSuite. This position helps ensure production activity, material usage, finished goods, inventory movements, and related manufacturing transactions are accurately reflected in the system.

The NetSuite Coordinator works closely with Production, Warehouse, Quality Assurance, Planning, Purchasing, Finance, and other departments to identify and resolve transaction discrepancies, maintain accurate production records, and support efficient manufacturing operations. This position serves as a key link between activities occurring on the production floor and the information recorded within NetSuite.

Essential Duties and Responsibilities

• Enter, review, and maintain daily production transactions within NetSuite.
• Ensure production activity is entered accurately and within established timelines.
• Review production orders and related manufacturing transactions for completeness and accuracy.
• Record and reconcile raw material, ingredient, packaging, and finished goods usage associated with production.
• Verify production quantities, yields, material consumption, scrap, waste, and other manufacturing information as required.
• Review production documentation and compare information against transactions recorded in NetSuite.
• Identify missing, incomplete, duplicate, or inaccurate production transactions and coordinate corrections.
• Work closely with Production leadership to resolve discrepancies between actual production activity and system records.
• Coordinate with Warehouse personnel regarding inventory movements, material staging, production consumption, and finished goods transactions.
• Assist with reconciliation of production-related inventory discrepancies.
• Support accurate lot tracking and traceability within NetSuite.
• Verify appropriate lot numbers, quantities, items, and production information are entered into the system.
• Assist with production order creation, updates, completion, and closure as assigned.
• Review open production orders and follow up on incomplete or outstanding transactions.
• Assist with maintaining production-related item, routing, Bill of Materials (BOM), or system information as assigned.
• Generate production reports, saved searches, and other NetSuite reporting used to support manufacturing operations.
• Prepare daily, weekly, and periodic production reports for management.
• Assist Production leadership with gathering and analyzing information related to production output, yields, waste, downtime, and efficiency.
• Maintain organized production records and supporting documentation.
• Assist with inventory counts, cycle counts, and production-related inventory reconciliation activities.
• Support month-end inventory and production reconciliation activities as needed.
• Communicate system or transaction issues that may impact production, inventory accuracy, traceability, or financial reporting.
• Coordinate with the NetSuite Administrator or appropriate system resource when technical or system configuration issues are identified.
• Support implementation and testing of NetSuite improvements affecting Production.
• Assist with training Production personnel on proper NetSuite transactions and production documentation as assigned.
• Recommend improvements to production reporting, documentation, and NetSuite processes.
• Perform other duties as assigned.

Production & Inventory Responsibilities

• Ensure production transactions accurately reflect activities performed on the manufacturing floor.
• Monitor production orders for timely and accurate completion.
• Support reconciliation of raw material consumption, packaging usage, finished goods production, scrap, and waste.
• Work with Production and Warehouse to investigate inventory variances.
• Maintain accurate lot and production information to support product traceability.
• Identify recurring transaction errors and work with Production leadership to improve processes and employee understanding.
• Support accurate production data used for operational and financial reporting.

Food Safety & Quality Responsibilities

• Maintain accurate production and lot information within NetSuite to support product identification and traceability.
• Ensure production records are entered and maintained in accordance with company procedures and applicable food safety requirements.
• Immediately report discrepancies that could impact product traceability, inventory integrity, food safety, or product quality.
• Coordinate with Quality Assurance when production transactions involve product holds, releases, rejected materials, or other quality-related inventory activity.
• Support traceability exercises, mock recalls, audits, and investigations by providing accurate production and inventory information as required.
• Support compliance with Good Manufacturing Practices (GMPs), HACCP, SQF, FSMA, Food Defense, Food Fraud, Allergen Management, and Traceability requirements.
• Support the Company's commitment to producing safe, legal, authentic, and quality food products.

Food Safety Culture

All employees are responsible for supporting and promoting the Company's food safety culture. Employees are expected to actively participate in food safety initiatives, report concerns, follow established procedures, and contribute to the production of safe, legal, and quality food products in accordance with SQF, regulatory, customer, and company requirements.

The NetSuite Coordinator supports the Company's food safety culture by maintaining accurate production, inventory, lot, and traceability information and promptly addressing discrepancies that could impact product integrity.

Authority and Responsibility

The NetSuite Coordinator has the authority and responsibility to:

• Identify and communicate incomplete or inaccurate production transactions.
• Request clarification or supporting documentation when production information cannot be accurately reconciled.
• Coordinate corrections to production transactions in accordance with established procedures.
• Escalate unresolved production, inventory, traceability, or system discrepancies to management.
• Recommend improvements to production documentation and NetSuite processes.
• Coordinate with the NetSuite Administrator regarding system-related issues requiring technical or administrative support.

Qualifications

Education

• High School Diploma or GED required.
• Associate's Degree in Business Administration, Supply Chain, Accounting, Operations Management, or a related field preferred.
• Equivalent combination of education and relevant experience may be considered.

Experience

• Minimum two (2) years of experience in manufacturing administration, production control, inventory control, data coordination, or a related role preferred.
• Food manufacturing experience strongly preferred.
• Experience with NetSuite or another manufacturing ERP system preferred.
• Experience working with production orders, inventory transactions, or manufacturing records preferred.

Knowledge, Skills, and Abilities

• Understanding of manufacturing and production processes.
• Strong attention to detail and commitment to data accuracy.
• Ability to reconcile production documentation against system transactions.
• Understanding of inventory movement, material consumption, finished goods, and production reporting.
• Strong analytical and problem-solving skills.
• Strong organizational and follow‑up abilities.
• Ability to identify discrepancies and investigate transactions to determine the appropriate resolution.
• Proficiency with Microsoft Office, particularly Microsoft Excel.
• Experience with NetSuite strongly preferred.
• Ability to communicate effectively with Production employees, supervisors, managers, and cross-functional departments.
• Ability to manage multiple priorities in a fast‑paced manufacturing environment.

Competency Requirements

Employees must demonstrate competency through a combination of education, experience, training, observation, testing, performance evaluation, and on-the-job verification as applicable to their position. Competency records shall be maintained in accordance with company training procedures.

Training Requirements

The NetSuite Coordinator must successfully complete all required company orientation, food safety, safety, and job‑specific training programs as assigned.

Training requirements, competency expectations, refresher training, and position‑specific training matrices shall be maintained in accordance with the Company's Employee Training Requirements Program and applicable departmental training procedures.

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Ability to use computers and standard office equipment for extended periods.
• Ability to regularly walk throughout production and warehouse areas to obtain information and coordinate with operational personnel.
• Ability to occasionally lift and carry up to 25 pounds.
• Ability to wear required Personal Protective Equipment (PPE).

Work is performed in both office and food manufacturing environments. The position requires regular interaction with Production and Warehouse personnel and may require frequent presence on the production floor. Exposure to production equipment, moving machinery, food allergens, varying temperatures, and production noise may occur. Compliance with all company safety, Good Manufacturing Practices (GMPs), food safety, sanitation, and Personal Protective Equipment (PPE) requirements is mandatory.

Disclaimer

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Management reserves the right to modify, assign, or remove duties and responsibilities as business needs require.