Navy Administrative Supervisor & Training Lead

JSL TECHNOLOGIES INCORPORATED; Seal Beach (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

JSL Technologies, Inc. seeks a Navy Administrative Assistant in Seal Beach, CA to supervise admin staff and liaise with leadership. You will approve timecards, assist in hiring, onboard new employees, and mentor staff while supporting technical teams across NSWC Port Hueneme Division.

The role requires organization, strong communication, and the ability to obtain a DoD security clearance. A Linux-like DoD environment and Navy familiarity are beneficial.

Qualifications

• Experience with standard admin duties, organizational structure, and formal Navy correspondence etiquette.
• Proficient in word processing, spreadsheets, and routine clerical functions.

Responsibilities

• Assist Task Lead with TDSS team assignments and data calls
• Update/assist in creating SOPs
• Maintain TDSS Team fiscal year training requirements
• Continuous communication with Task Lead giving updates on tasks
• Support team in growth opportunities
• Respond to all calls and inquiries within one hour of receipt
• Office procedures and forms are provided upon request, processed, and/or forwarded for action within one business day.
• Work unit Calendars are updated, within one business day of receipt of notices and changes
• Prepare, organize and distribute all requested meeting materials including rosters, agendas, course materials, meeting documents, within eight hours prior to the meeting
• Take meeting minutes to document decisions and discussions with summary notes provided to the requestor, within one business day of the end of the meeting
• Prepare and/or review all outgoing correspondence, within one business day of request
• Perform data entry functions to maintain spreadsheets, databases, financial transactions, timekeeping and shipping, travel transactions, naval messaging, and other electronic data support systems, within one business day of request
• Verify security clearances and respond to all requests for verification of security clearances, within the same day of request
• Maintain and update office distribution lists, within one hour of request
• Maintain a current inventory of supplies and materials, notifies appropriate purchase POC of items low in stock, within one hour of issue identification
• Arrange and coordinate events including training programs, and meetings, within 8 hours prior to the meeting
• Provide courier services of classified and unclassified material between Command buildings, within one hour of request

Skills

Organization

Time Management

Customer Service

Computer Skills

Analytical Skills

Communication Skills

Education

High School Diploma or equivalent

Job description

JSL Technologies, Inc. seeks a Navy Administrative Assistant in Seal Beach, CA to supervise admin staff and liaise with leadership. You will approve timecards, assist in hiring, onboard new employees, and mentor staff while supporting technical teams across NSWC Port Hueneme Division.

The role requires organization, strong communication, and the ability to obtain a DoD security clearance. A Linux-like DoD environment and Navy familiarity are beneficial.