National Fleet Coordinator

Ardurra; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Ardurra in Dallas, TX seeks a National Fleet Coordinator to oversee the day-to-day administration of the nationwide vehicle fleet. You will onboard drivers and vehicles, manage registrations, and ensure accurate lifecycle data across Wheels and internal systems.

The ideal candidate brings 3+ years in corporate fleet environments, experience with 400+ vehicles, and a proven ability to prioritize competing needs, analyze data, and drive process improvements that reduce cost and downtime.

Qualifications

• Minimum 3 years in corporate fleet or fleet management.
• Experience supporting fleets of 400+ vehicles.
• Experience with driver onboarding/offboarding and lifecycle administration.
• Experience managing vehicle registrations, renewals, assignments, and transfers.
• Familiarity with fleet management systems and telematics.
• Previous experience with Wheels preferred.
• Experience supporting nationwide fleets preferred.
• Experience with telematics reporting.

Responsibilities

• Serve as the first point of contact for the Fleet Department for drivers and internal stakeholders.
• Manage onboarding/offboarding for drivers, including setup and system enrollment.
• Coordinate addition of new vehicles and ensure data accuracy in fleet systems.
• Coordinate vehicle delivery and assignment with drivers and dealerships.
• Manage vehicle offboarding including sales, transfers, and disposals.
• Maintain accurate vehicle records and lifecycle documentation in Wheels and internal systems.
• Collaborate with stakeholders to facilitate timely vehicle transfers.
• Monitor telematics and address driver/vehicle issues; escalate when needed.
• Review vehicle connectivity, mileage, location, and utilization data.
• Serve as primary day-to-day contact with Fleet Management Company.
• Assist with fleet reporting, inventories, and utilization reviews.
• Support development and implementation of fleet processes and continuous improvement.

Skills

Fleet management

Driver onboarding

Vehicle lifecycle

Telematics platforms

Data analysis

Organizational skills

Tools

Wheels system

Fleet management software

Job description

Ardurra is seeking a National Fleet Coordinator join our team ideally in Dallas, TX

Ardurra has been recognized as one of the fastest growing firms in the architecture, engineering, and environmental consulting industry. Ardurra prides itself on its reputation as an emerging leader in the engineering consulting business, and we understand that our reputation is wholly founded on the strength of the professionals that work hard every single day to serve our clients and our communities.

Primary Function:

The National Fleet Coordinator is responsible for the day-to-day administration and operational support of the company’s nationwide vehicle fleet. This position serves as the first point of contact for fleet-related questions and issues and plays a critical role in ensuring vehicles and drivers are properly onboarded, maintained within company systems, compliant with registration requirements, and efficiently managed throughout the vehicle lifecycle.

The ideal candidate is an experienced fleet professional who is comfortable working independently, managing a high volume of activity, prioritizing competing needs, and making timely decisions without requiring constant direction. This role requires strong organizational skills, sound judgment, attention to detail, and a service-oriented approach when supporting drivers and internal stakeholders across the organization.

Primary Duties:

• Serve as the first point of contact for the Fleet Department for drivers, managers, and internal stakeholders, providing guidance regarding fleet policies, procedures, and processes
• Manage the fleet portion of the onboarding/offboarding process for drivers, including driver setup, vehicle assignments and returns, required documentation, and system enrollment.
• Coordinate the addition of new vehicles into the fleet and ensure all required vehicle information is accurately entered into fleet management and internal systems.
• Coordinate vehicle delivery and assignment with drivers, internal stakeholders, dealerships, and the Fleet Management Company.
• Manage vehicle offboarding, including vehicle sales, returns, transfers, disposals, and removal from fleet systems.
• Ensure vehicle records and documentation remain accurate throughout the vehicle lifecycle, utilizing Wheels systems to manage driver and vehicle information, registrations, vehicle lifecycle activities, and other fleet functions.
• Work with drivers, regional leadership, transportation providers, and other stakeholders to facilitate timely vehicle transfers, and recommend practical and cost-effective solutions.
• Monitor the telematics platform and assist with driver and vehicle-related issues and identify potential issues or discrepancies and take action or escape when necessary.
• Review vehicle connectivity, mileage, location, utilization, and other fleet data as required.
• Serve as a primary day-to-day contact with the company’s Fleet Management Company.
• Assist with fleet reporting, vehicle inventories, utilization reviews, and data analysis.
• Support the development and implementation of fleet processes, procedures, and continuous improvement.

Education and Experience Requirements:

• Minimum of 3 years of professional experience working within a corporate fleet department or fleet management environment.
• Experience supporting or administering a fleet of 400 or more vehicles.
• Demonstrated experience with driver onboarding/offboarding and vehicle lifecycle administration.
• Experience managing vehicle registrations, renewals, vehicle assignments, and transfers.
• Familiarity with fleet management systems and telematics platforms.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Previous experience working with Wheels as a Fleet Management Company preferred.
• Experience supporting a geographically dispersed or nationwide vehicle fleet preferred.
• Experience with telematics platforms and fleet utilization reporting.

Why Ardurra?

While Ardurra offers competitive compensation and rich benefits programs, it is our culture that truly sets us apart from our peers. We nurture a family-like culture, striving to create a work environment that is enjoyable, challenging and rewarding but also fun. We are acutely focused on developing our staff, whether through our internal Ardurra Academy or through our industry-leading Leadership program. We have made a deliberate and focused commitment to nurture a people-centric culture where people are: valued as individuals; supported in their professional and career development with multiple, varied career paths; provided the tools and resources to be successful, engaged, and satisfied in their work; and positive benefits, time-off programs, and flexibility to help maintain a healthy balance between work and home.

Ardurra is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.