National Fleet Coordinator

Ardurra; Dallas, Northern (TX, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Ardurra seeks a National Fleet Coordinator to oversee day-to-day administration of the nationwide vehicle fleet, ideally based in Dallas, TX. The role serves as the first contact for fleet questions and ensures vehicles and drivers are onboarded, maintained, and compliant throughout their lifecycle.

The successful candidate is an experienced fleet professional who can work independently, manage high volumes, and prioritize effectively while supporting drivers and internal stakeholders across the

Qualifications

• Minimum of 3 years of professional experience working within a corporate fleet department or fleet management environment.
• Experience supporting or administering a fleet of 400 or more vehicles.
• Demonstrated experience with driver onboarding/offboarding and vehicle lifecycle administration.
• Experience managing vehicle registrations, renewals, vehicle assignments, and transfers.
• Familiarity with fleet management systems and telematics platforms.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Previous experience working with Wheels as a Fleet Management Company preferred.
• Experience supporting a geographically dispersed or nationwide vehicle fleet preferred.
• Experience with telematics platforms and fleet utilization reporting.

Responsibilities

• Serve as the first point of contact for the Fleet Department for drivers, managers, and internal stakeholders, providing guidance regarding fleet policies, procedures, and processes
• Manage the fleet portion of the onboarding/offboarding process for drivers, including driver setup, vehicle assignments and returns, required documentation, and system enrollment.
• Coordinate the addition of new vehicles into the fleet and ensure all required vehicle information is accurately entered into fleet management and internal systems.
• Coordinate vehicle delivery and assignment with drivers, internal stakeholders, dealerships, and the Fleet Management Company.
• Manage vehicle offboarding, including vehicle sales, returns, transfers, disposals, and removal from fleet systems.
• Ensure vehicle records and documentation remain accurate throughout the vehicle lifecycle, utilizing Wheels systems to manage driver and vehicle information, registrations, vehicle lifecycle activities, and other fleet functions.
• Work with drivers, regional leadership, transportation providers, and other stakeholders to facilitate timely vehicle transfers, and recommend practical and cost-effective solutions.
• Monitor the telematics platform and assist with driver and vehicle-related issues and identify potential issues or discrepancies and take action or elevate the necessary actions when necessary.
• Review vehicle connectivity, mileage, location, utilization, and other fleet data as required.
• Serve as a primary day-to-day contact with the company’s Fleet Management Company.
• Assist with fleet reporting, vehicle inventories, utilization reviews, and data analysis.
• Support the development and implementation of fleet processes, procedures, and continuous improvement.

Skills

Fleet administration

Vendor coordination

Communication

Organizational skills

Education

Experience in corporate fleet management (3+ years)

Tools

Wheels Fleet Management

Telematics platforms

Fleet management systems

Job description

Ardurra is seeking a National Fleet Coordinator join our team ideally in Dallas, TX

Ardurra has been recognized as one of the fastest growing firms in the architecture, engineering, and environmental consulting industry. Ardurra prides itself on its reputation as an emerging leader in the engineering consulting business, and we understand that our reputation is wholly founded on the strength of the professionals that work hard every single day to serve our clients and our communities.

Primary Function:

The National Fleet Coordinator is responsible for the day-to-day administration and operational support of the company’s nationwide vehicle fleet. This position serves as the first point of contact for fleet-related questions and issues and plays a critical role in ensuring vehicles and drivers are properly onboarded, maintained within company systems, compliant with registration requirements, and efficiently managed throughout the vehicle lifecycle.

The ideal candidate is an experienced fleet professional who is comfortable working independently, managing a high volume of activity, prioritizing competing needs, and making timely decisions without requiring constant direction. This role requires strong organizational skills, sound judgment, attention to detail, and a service-oriented approach when supporting drivers and internal stakeholders across the organization.

Primary Duties:

• Serve as the first point of contact for the Fleet Department for drivers, managers, and internal stakeholders, providing guidance regarding fleet policies, procedures, and processes
• Manage the fleet portion of the onboarding/offboarding process for drivers, including driver setup, vehicle assignments and returns, required documentation, and system enrollment.
• Coordinate the addition of new vehicles into the fleet and ensure all required vehicle information is accurately entered into fleet management and internal systems.
• Coordinate vehicle delivery and assignment with drivers, internal stakeholders, dealerships, and the Fleet Management Company.
• Manage vehicle offboarding, including vehicle sales, returns, transfers, disposals, and removal from fleet systems.
• Ensure vehicle records and documentation remain accurate throughout the vehicle lifecycle, utilizing Wheels systems to manage driver and vehicle information, registrations, vehicle lifecycle activities, and other fleet functions.
• Work with drivers, regional leadership, transportation providers, and other stakeholders to facilitate timely vehicle transfers, and recommend practical and cost-effective solutions.
• Monitor the telematics platform and assist with driver and vehicle-related issues and identify potential issues or discrepancies and take action or elevate the necessary actions when necessary.
• Review vehicle connectivity, mileage, location, utilization, and other fleet data as required.
• Serve as a primary day-to-day contact with the company’s Fleet Management Company.
• Assist with fleet reporting, vehicle inventories, utilization reviews, and data analysis.
• Support the development and implementation of fleet processes, procedures, and continuous improvement.

Education and Experience Requirements:

• Minimum of 3 years of professional experience working within a corporate fleet department or fleet management environment.
• Experience supporting or administering a fleet of 400 or more vehicles.
• Demonstrated experience with driver onboarding/offboarding and vehicle lifecycle administration.
• Experience managing vehicle registrations, renewals, vehicle assignments, and transfers.
• Familiarity with fleet management systems and telematics platforms.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Previous experience working with Wheels as a Fleet Management Company preferred.
• Experience supporting a geographically dispersed or nationwide vehicle fleet preferred.
• Experience with telematics platforms and fleet utilization reporting.

Why Ardurra?

While Ardurra offers competitive compensation and rich benefits programs, it is our culture that truly sets us apart from our peers.We nurture a family-like culture, striving to create a work environment that is enjoyable, challenging and rewarding but also fun. We are acutely focused on developing our staff, whether through our internal Ardurra Academy or through our industry-leading Leadership program. We have made a deliberate and focused commitment to nurture a people-centric culture where people are: valued as individuals; supported in their professional and career development with multiple, varied career paths; provided the tools and resources to be successful, engaged, and satisfied in their work; and positive benefits, time-off programs, and flexibility to help maintain a healthy balance between work and home.

Ardurra is an Equal Opportunity/affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

NOTICE TO THIRD PARTY AGENCIES:

Ardurra does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Agency Agreement, Ardurra will not consider or agree to payment of any referral compensation or recruiter fee. If a resume or candidate is submitted to any hiring manager without a previously signed agreement, Ardurra reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. These candidates will be considered property of Ardurra. We’re not currently looking to add any more agencies to our list of approved vendors, so please do not contact any of our managers or recruitment team with sales calls or details of your candidates.

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