National and Local Sales Asst.

Spanish Broadcasting System; Miami (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Spanish Broadcasting System (SBS) is seeking a Sales Assistant to support both National and Local sales teams. This role provides critical administrative and operational support to Account Executives and Sales Managers in a fast-paced, deadline-driven environment.

The ideal candidate is bilingual in English and Spanish, highly organized, detail-oriented, and capable of managing multiple tasks. Proficiency with Microsoft Office and familiarity with WideOrbit/vCreative is preferred.

Qualifications

• Associate or Bachelor's degree preferred.
• 2–3 years of experience in sales or administrative support.
• Fluent in English and Spanish with strong communication skills.
• Experience with WideOrbit and vCreative is preferred.
• Proficient in Microsoft Office and able to create presentations.

Responsibilities

• Support Sales Managers and Account Executives through the sales process.
• Process sales orders, revisions, and prepare invoices.
• Coordinate promotions, events, and meetings with internal teams.
• Prepare presentations and compile audience ratings and research.
• Generate contract confirmations and assist with billing adjustments.
• Provide translation/review for commercial copy and client approvals.
• Maintain sales databases and client profiles; produce Excel reports.

Skills

Bilingual English/Spanish

Excellent organizational skills

Time management

Strong verbal and writtencommunication

Self-starter

Customer service oriented

Education

Associate or Bachelor's degree preferred

Tools

WideOrbit

vCreative

Microsoft Office

Job description

Spanish Broadcasting System (SBS) is seeking a Sales Assistant to support both National and Local sales teams. This position provides critical administrative and operational support to Account Executives and Sales Managers. The ideal candidate will be detail-oriented, bilingual (English/Spanish), and highly organized, with the ability to manage multiple tasks in a fast-paced, deadline-driven environment.

Position Summary

Spanish Broadcasting System (SBS) is seeking a Sales Assistant to support both National and Local sales teams. This position provides critical administrative and operational support to Account Executives and Sales Managers. The ideal candidate will be detail-oriented, bilingual (English/Spanish), and highly organized, with the ability to manage multiple tasks in a fast-paced, deadline-driven environment.

Essential Duties and Responsibilities

• Support Sales Managers and Account Executives throughout the sales process, including:
  • Sales order entry and revisions in WideOrbit
  • Pulling invoices, spot times, and airchecks
  • Trade order processing
  • Managing pre-empts and make-good offers
  • Assisting with proposals, airchecks, and campaign recaps
• Coordinate promotions and station events using vCreative
• Collaborate with traffic and digital departments to manage copy, co-op, and continuity
• Liaise with the credit department to facilitate order approvals
• Generate contract confirmations and invoices as needed
• Provide translation and review for commercial copy, ensuring client approvals
• Assist with billing adjustments and administrative forms
• Partner with other Sales Assistants for team support and coverage
• Coordinate team and client meetings, events, and internal communications
• Prepare presentations and compile audience ratings and syndicated research
• Create and maintain Excel reports analyzing sales and client spending data
• Maintain internal systems and sales databases, including client profiles and shared resources
• Research client industries and prepare background materials
• Provide general administrative support including phones, filing, copying, and mail

Note: This summary includes the most common and essential duties. Other duties may be assigned as needed.

Supervisory Responsibilities

• This position has no supervisory responsibilities.

Minimum Requirements

• Associate or Bachelor's degree preferred
• 2-3 years of experience in sales or administrative support
• Excellent organizational and time management skills
• Self-starter with the ability to maintain confidentiality
• Strong verbal and written communication skills in English and Spanish
• Customer service-oriented and responsive to team needs
• Experience with sales/media software such as WideOrbit and vCreative (preferred)
• Strong proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
• Ability to work under pressure and manage multiple priorities
• Experience building professional, visually compelling sales materials (a plus)
• Valid driver's license
• Bilingual (English/Spanish) required

Physical Requirements

• Sedentary work; primarily involves sitting with occasional standing or walking
• May occasionally lift up to 10 pounds
• Requires regular use of computer and standard office equipment

Equal Opportunity Employer

Spanish Broadcasting System is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.