National and Local Sales Assistant

Spanish Broadcasting System, Inc.; San Jose (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

Spanish Broadcasting System, Inc. is looking for a National and Local Sales Assistant in San Jose, CA. This role requires a proactive and organized individual to support our sales team in a dynamic media environment. Responsibilities include assisting with sales orders, client coordination, and administrative tasks.

The ideal candidate should be bilingual in English and Spanish with at least 2 years of related experience. A passion for media and multicultural marketing is a plus. Join us to engage with diverse communities and drive impactful advertising campaigns.

Qualifications

• 2+ years of administrative, sales support, media, or related experience.
• Proficiency in Microsoft Office Suite, especially Excel, PowerPoint, Outlook, and Word.
• Experience in radio, media, advertising, or broadcast sales environments.

Responsibilities

• Assist Account Executives and Sales Managers throughout the sales process.
• Coordinate contracts, invoices, and sales orders.
• Compile audience ratings data, research insights, and market information.

Skills

Bilingual in English and Spanish

Strong organizational skills

Customer service skills

Attention to detail

Ability to multitask

Education

Associate’s or Bachelor’s degree in Business, Communications, Marketing, or related field

Tools

Microsoft Office Suite

WideOrbit

vCreative

Job description

National and Local Sales Assistant

San Jose, CA, US

Salary Range: $55,000.00 To $65,000.00 Annually

About SBS

Spanish Broadcasting System, Inc. (SBS) is one of the nation’s largest Hispanic-controlled media and entertainment companies, reaching audiences through radio, digital, live events, and experiential platforms. Our San Francisco station portfolio delivers culturally relevant content and innovative advertising solutions that connect brands with diverse and engaged communities.

We are seeking a highly organized, bilingual National and Local Sales Assistant to support our sales team in a fast-paced media environment. This role is ideal for someone who thrives on collaboration, multitasking, client service, and supporting revenue-driving initiatives across radio and digital platforms.

Position Summary

The National and Local Sales Assistant provides administrative and operational support to Account Executives and Sales Managers across national and local advertising accounts. This position plays a key role in the execution of advertising campaigns, sales presentations, client communication, and internal coordination between departments including traffic, promotions, finance, and digital operations.

The ideal candidate is detail-oriented, proactive, organized, and comfortable managing multiple priorities in a deadline-driven environment.

Key Responsibilities

• Assist Account Executives and Sales Managers throughout the sales process from proposal to campaign execution and recap
• Enter and revise sales orders in WideOrbit and related systems
• Coordinate contracts, invoices, spot times, airchecks, and campaign recaps
• Assist with make-goods, pre-empt management, and order revisions
• Support preparation of sales materials, presentations, and client proposals
• Maintain accurate client records, sales databases, calendars, and distribution lists

Client & Internal Coordination

• Communicate with clients and internal departments regarding copy, approvals, billing, scheduling, and campaign logistics
• Coordinate with Traffic and Digital Traffic teams to ensure timely delivery of creative assets and campaign execution
• Work with Credit and Billing departments to facilitate approvals and resolve discrepancies
• Provide bilingual support and translation assistance for sales materials and client communication when needed

Promotions & Events

• Support station promotions, client activations, and events using vCreative and internal systems
• Assist with scheduling meetings, preparing materials, and coordinating team or client events

Reporting & Administrative Support

• Compile audience ratings data, research insights, and market information for presentations
• Create and format reports, spreadsheets, and sales tracking documents using Excel and PowerPoint
• Conduct client and industry research to support sales initiatives
• Provide general administrative support including phones, filing, and document management
• Collaborate with other Sales Assistants and provide team coverage as needed

Qualifications

Required

• Bilingual in English and Spanish, both written and verbal
• 2+ years of administrative, sales support, media, or related experience
• Strong organizational and multitasking skills with excellent attention to detail
• Ability to work effectively in a fast-paced, deadline-oriented environment
• Proficiency in Microsoft Office Suite, especially Excel, PowerPoint, Outlook, and Word
• Strong communication and customer service skills
• Ability to maintain confidentiality and professionalism
• Valid driver’s license

Preferred

• Associate’s or Bachelor’s degree in Business, Communications, Marketing, or related field
• Experience in radio, media, advertising, or broadcast sales environments
• Familiarity with WideOrbit, vCreative, or similar sales/media platforms
• Experience creating presentations and analyzing sales or audience data

What We’re Looking For

• A proactive and dependable team player
• Someone who enjoys supporting high-performing sales teams
• Strong follow-through and problem-solving abilities
• Adaptability and willingness to handle changing priorities
• Passion for media, entertainment, and multicultural marketing

Work Environment & Physical Requirements

This position primarily involves sedentary office work, including extended periods sitting, typing, and computer use. Occasional lifting of office materials up to 10 pounds may be required.

Equal Opportunity Employer

Spanish Broadcasting System is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees and applicants without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.