Napa Valley Luxury Sales & Events Coordinator

Auberge-Collection; California (MO); On-site; USD 38,000 - 39,000; Full time

Job summary

Auberge Collection is seeking a Sales & Events Coordinator to support Group Sales and Private Events. The role emphasizes meticulous data entry in Delphi, coordinating events, and managing third‑party platforms.

Strong communication and organizational skills are essential, with flexibility to work early mornings, evenings, and weekends. Candidates should have experience in hospitality, catering, or event coordination, and be proficient with Google Suite, Word, Excel, and Delphi.

Qualifications

• Detail-oriented with strong organizational skills and ability to multi-task.
• Excellent verbal and written communication and collaboration across diverse teams.
• Experience in hospitality, catering, event coordination, or as an administrative assistant.

Responsibilities

• Enter data for group, social and wedding inquiries into Delphi.
• Generate weekly Delphi reports for sales and catering pace and forecasting.
• Manage third-party RFP platforms (e.g., CVENT, HopSkip, The Knot) for updates and reports.
• Coordinate VIP and site arrival amenities with group sales and event managers.
• Assist with Event Orders, contract turnover, deposits, and final billing.
• Communicate program details to internal teams for smooth event execution.
• Create and distribute event-related materials such as menus, signage, and floor plans.
• Support internal meetings and track coordinator needs.

Skills

Detail-oriented

Strong communication skills

Hospitality experience

Tools

Delphi

SMS

Way

Google Suite

Microsoft Word

Microsoft Excel

Job description

Auberge Collection is seeking a Sales & Events Coordinator to support Group Sales and Private Events. The role emphasizes meticulous data entry in Delphi, coordinating events, and managing third‑party platforms.

Strong communication and organizational skills are essential, with flexibility to work early mornings, evenings, and weekends. Candidates should have experience in hospitality, catering, or event coordination, and be proficient with Google Suite, Word, Excel, and Delphi.