Music Department Operations Coordinator

The University Of Chicago; Chicago, Northern (IL, KY); Hybrid; USD 67,158,000 - 80,590,000; Full time

Job summary

The University of Chicago is seeking a Department Coordinator for the Music Administration area to manage day-to-day operations and act as a primary contact for staff, faculty, and students. Responsibilities include scheduling, travel arrangements, expenses, and onboarding new faculty, with a strong emphasis on event coordination and logistics.

The role requires coordinating with the Academic Affairs and Operations Administrator, supporting hiring processes, and maintaining department workflows,

Qualifications

• Bachelor’s degree (preferred) in a related field or equivalent experience.
• Exposure to higher education administration and project management.
• Experience in event planning, office management and organization, familiarity with music field.

Responsibilities

• Process expense reconciliations, payments, and reimbursements; orient end-users to office machines; order and maintain supplies; manage departmental mail and shipments; update department directories; coordinate campus deliveries; serve as receptionist.

Skills

Strong organizational skills

Excellent communication

Independence and teamwork

Attention to detail

Decision making

Confidential information handling

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Canva

Adobe Acrobat

Google Docs

Job description

The University of Chicago is seeking a Department Coordinator for the Music Administration area to manage day-to-day operations and act as a primary contact for staff, faculty, and students. Responsibilities include scheduling, travel arrangements, expenses, and onboarding new faculty, with a strong emphasis on event coordination and logistics.

The role requires coordinating with the Academic Affairs and Operations Administrator, supporting hiring processes, and maintaining department workflows,