Music Department Administrative Lead

NEWBERRY COLLEGE; Newberry (SC); On-site; USD 36,000 - 48,000; Full time

Job summary

Newberry College is seeking an Administrative Assistant to provide primary administrative support for the Department of Music in Newberry, SC. The role focuses on coordinating daily operations, delivering excellent customer service to students, faculty, alumni, and partners, and ensuring smooth academic program activities.

The successful candidate will have strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities in a collaborative

Qualifications

• Associate degree required; bachelor’s degree preferred.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Proficiency with Microsoft Office 365, including Word, Excel, Outlook, and Teams.

Responsibilities

• Serve as the first point of contact for the Department of Music by welcoming visitors, answering phones, responding to emails, and directing inquiries appropriately.
• Provide administrative support to the Department Chair and faculty.
• Maintain departmental calendars, schedules, and meeting logistics.
• Prepare correspondence, reports, agendas, meeting minutes, and other departmental documents.
• Coordinate office operations and maintain organized departmental records.
• Order and maintain office supplies and instructional materials.
• Support faculty with course-related administrative tasks.
• Maintain student records and departmental files in accordance with institutional policies.
• Assist with student worker hiring, scheduling, training, and supervision.
• Assist prospective and current students with departmental questions.
• Coordinate student communications regarding departmental events, deadlines, and opportunities.
• Maintain scholarship and audition records as directed.
• Coordinate logistical support for concerts, recitals, ensemble performances, guest artists, clinics, workshops, and departmental events.
• Reserve performance venues, classrooms, rehearsal spaces, and equipment.
• Assist with concert programs, promotional materials, and event communications.
• Coordinate hospitality arrangements for guest clinicians, adjudicators, and performers.
• Maintain the departmental performance calendar.
• Assist with recruiting events, auditions, campus visit days, and scholarship auditions.
• Process purchase requisitions, invoices, travel reimbursements, and other departmental financial documents.
• Monitor departmental budgets as directed by the Department Chair.
• Maintain inventory of departmental equipment and supplies.
• Coordinate maintenance requests for classrooms, rehearsal spaces, instruments, and equipment.

Skills

Communication

Organizational skills

Time management

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Newberry College is seeking an Administrative Assistant to provide primary administrative support for the Department of Music in Newberry, SC. The role focuses on coordinating daily operations, delivering excellent customer service to students, faculty, alumni, and partners, and ensuring smooth academic program activities.

The successful candidate will have strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities in a collaborative