Museum Finance & Payments Associate

University of Texas at Austin; Austin (TX); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Complimentary museum admission

20% discount at Museum Store

Benefits-eligible staff

Job summary

The Blanton Museum of Art, part of The University of Texas at Austin, invites applications for a Business Office Associate. This role supports the Manager of Accounting by handling financial operations, payments, reimbursements, travel and procurement transactions, and maintaining vendor records to ensure efficient, compliant processes.

Key duties include processing payments, reconciling transactions, and providing great customer service to staff and vendors.

Qualifications

• High School Diploma or GED
• At least 5 years of clerical experience with a High School Diploma or GED
• At least 1 year of experience at the Administrative Assistant level with a Bachelor's Degree
• Demonstrated knowledge of Microsoft Office Suite tools (in particular, Excel)
• Strong attention to detail; analytical and organizational skills
• Ability to follow instructions and work independently
• Excellent pro-active communication and interpersonal skills
• Customer service oriented
• Ability to maintain a positive demeanor regarding repetitive work and repeated questions

Responsibilities

• Process payments, reimbursements, ProCard transactions, deposits, correction vouchers, purchase orders, IDTs, PIFs, and Requests for Travel Authorization (RTAs).
• Maintain payment processing, electronic workflows and update records in University financial and administrative systems.
• Review transactions for accuracy, including account numbers and DEFINE coding.
• Serve as a primary point of contact for vendors, staff, student employees, UT Purchasing, and UT Accounts Payable, providing timely updates on approvals, processing status, and policy changes.

Skills

Clerical experience

Microsoft Office (Excel)

Attention to detail

Communication & interpersonal

Independent work

Education

Bachelor's degree

Tools

DEFINE

Job description

The Blanton Museum of Art, part of The University of Texas at Austin, invites applications for a Business Office Associate. This role supports the Manager of Accounting by handling financial operations, payments, reimbursements, travel and procurement transactions, and maintaining vendor records to ensure efficient, compliant processes.

Key duties include processing payments, reconciling transactions, and providing great customer service to staff and vendors.