Municipal Planning Finance Specialist

America At Work; Reading (Berks County); On-site; USD 55,000 - 75,000; Full time

Job summary

America At Work is assisting our client in identifying a Planning Administrative & Finance Specialist to provide administrative, financial, and customer service support to the Planning Division.

This role involves collaborating with applicants, developers, engineers, architects, consultants, residents, and City staff while managing financial records, escrow accounts, and planning-related transactions.

Qualifications

• Valid Pennsylvania Driver's License.
• Bachelor's degree in Business Administration, Accounting, Public Administration, Planning, or a related field; an associate degree with equivalent experience may be considered.
• At least 4 years of administrative, financial, municipal, or office support experience.
• Experience maintaining escrow accounts and processing development-related fees.
• Experience with financial software and Microsoft Office applications.
• Proficiency with Word, Excel, Outlook, and electronic filing systems.

Responsibilities

• Provide information to applicants regarding planning procedures, requirements, and processes.
• Serve as primary contact for applicants regarding financial matters and escrow accounts.
• Review documents, plans, fees, and applications and process escrow deposits, fees, and related payments.
• Process vendor invoices and payments per City procedures.
• Enter and update financial transactions in Munis.
• Maintain escrow balances and prepare reconciliation reports.
• Coordinate with Finance on deposits, reimbursements, balances, and reporting.
• Notify applicants of deficiencies and replenish escrow accounts.
• Develop budget reports and track expenditures.
• Prepare weekly or monthly planning reports.
• Assist with planning databases and tracking systems.
• Log applications and maintain status reports in the tracking system.
• Coordinate routing of applications to departments and planning commission.
• Respond to inquiries by phone and email professionally.
• Maintain communication with developers, engineers, residents and City staff.
• Attend meetings and events as required.
• Collaborate with City departments to ensure compliance with regulations.
• Identify opportunities to improve processes and customer service.
• Perform other related duties as assigned.

Skills

Administrative support

Financial transactions

Municipal operations

Planning

Zoning

Community development

Education

Bachelor's degree in Business Administration, Accounting, Public Administration, Planning, or related field

Associate degree + equivalent administrative/financial experience

Tools

Munis

Microsoft Word

Microsoft Excel

Microsoft Outlook

Electronic filing systems

Job description

America At Work is assisting our client in identifying a Planning Administrative & Finance Specialist to provide administrative, financial, and customer service support to the Planning Division.

This role involves collaborating with applicants, developers, engineers, architects, consultants, residents, and City staff while managing financial records, escrow accounts, and planning-related transactions.