Municipal Planning Admin & Finance Specialist

Medium; Reading (Berks County); On-site; USD 48,000 - 64,000; Full time

Job summary

America At Work is assisting in identifying a Planning Administrative & Finance Specialist to provide administrative, financial, and customer service support to the Planning Division in Reading. The role involves collaboration with applicants, developers, engineers, and City staff to manage financial records, escrow accounts, and planning-related transactions.

The ideal candidate will have a Bachelor’s or higher in a related field, 4+ years of applicable experience, and proficiency with Munis

Qualifications

• Valid Pennsylvania Driver's License.
• Bachelor's degree in Business Administration, Accounting, Public Administration, Planning, or related field; an associate degree with equivalent experience may be considered.
• At least 4 years of experience in administrative, financial, municipal, or office support work.
• Experience maintaining escrow accounts and processing development-related fees.
• Experience with financial software and Microsoft Office applications.

Responsibilities

• Provide information to applicants regarding planning procedures, requirements, and processes.
• Serve as the primary contact for applicants, developers, and consultants on financial matters and escrow accounts.
• Review documents, plans, fees, and applications; process escrow deposits and payments.
• Process vendor invoices and payments in line with City procedures.
• Enter and update financial transactions in the Munis system.
• Maintain escrow balances and prepare reconciliation reports.
• Coordinate with Finance on deposits, reimbursements, balances, and reports.
• Notify applicants of deficiencies and coordinate escrow replenishments.
• Develop budget reports and track expenditures.
• Prepare weekly/monthly reports as required.
• Assist with planning databases, records, and application tracking systems.
• Log applications in the tracking system and maintain status reports.
• Coordinate routing to internal departments and the planning commission.
• Respond to inquiries by phone and email professionally.
• Maintain effective communication with developers, engineers, architects, consultants, residents, and staff.
• Attend meetings and public hearings as required.
• Support compliance with city, state, and federal regulations.
• Identify opportunities to improve processes and client service.
• Perform other related duties as assigned.

Skills

Administrative support

Financial transactions

Municipal operations

Planning and zoning knowledge

Customer service

Communication skills

Data entry

Record keeping

Education

Bachelor's degree in Business Administration, Accounting, Public Administration, Planning, or related field

Associate degree + equivalent administrative and financial experience

Tools

Munis

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

America At Work is assisting in identifying a Planning Administrative & Finance Specialist to provide administrative, financial, and customer service support to the Planning Division in Reading. The role involves collaboration with applicants, developers, engineers, and City staff to manage financial records, escrow accounts, and planning-related transactions.

The ideal candidate will have a Bachelor’s or higher in a related field, 4+ years of applicable experience, and proficiency with Munis