Municipal Payroll & HR Assistant - Precise & Trusted

City of Amesbury; Amesbury (MA); On-site; USD 36,000 - 41,000; Full time

Job summary

The City of Amesbury is seeking a Payroll Clerk / Human Resources Assistant to manage bi-weekly payroll and benefits invoices and to handle general HR administrative tasks for the City and School employees. You will review timesheets, prepare tax reports, reconcile benefits deductions, generate payroll reports in Softright, and assist with W-2s and 1095-Cs, preserving confidentiality.

This full‑time role supports onboarding, filing personnel records, and coordinating with departments while

Qualifications

• High school diploma or equivalent with 2 years’ payroll processing experience.
• Municipal payroll experience preferred.
• Municipal human resources experience a plus.

Responsibilities

• Assumes responsibility for timely and accurate processing of bi-weekly payroll with correct deductions and changes.
• Reviews timesheets, inputs weekly payroll, and ensures accuracy.
• Prepares tax reports and analyses for payroll, benefits, budgets, or financial systems as needed.
• Reconciles employee benefits deductions on a monthly basis.
• Processes benefit and employee-related invoices for City and School employees, including OBRA and SMART plan deductions.
• Generates payroll reports and assists with W-2s and 1095-Cs; maintains payroll records.
• Coordinates with School and City departments on unemployment claims and verifications; handles payroll deductions for benefits.
• Performs HR administrative functions and assists with onboarding of new City and School employees.

Skills

Payroll processing

Municipal payroll knowledge

Attention to detail

Organization & communication

Confidentiality

Education

High school diploma or equivalent

Tools

Excel

Softright

Job description

The City of Amesbury is seeking a Payroll Clerk / Human Resources Assistant to manage bi-weekly payroll and benefits invoices and to handle general HR administrative tasks for the City and School employees. You will review timesheets, prepare tax reports, reconcile benefits deductions, generate payroll reports in Softright, and assist with W-2s and 1095-Cs, preserving confidentiality.

This full‑time role supports onboarding, filing personnel records, and coordinating with departments while