Municipal Court Clerk - Notary & Certification Track

City of Navasota, Texas; Navasota (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

City of Navasota, Texas seeks a Municipal Court Clerk to perform administrative, clerical, customer service, and financial recordkeeping duties for the Municipal Court. The role involves processing citations, payments, and case materials, while maintaining confidentiality and accuracy.

You will support court docket preparation, scheduling, and communications with the Judge, prosecutor, and public, ensuring professional service and compliance with laws and procedures.

Qualifications

• High school diploma or equivalent, plus at least two years of clerical, administrative, bookkeeping, or customer service experience.
• Experience in a municipal court or other legal or governmental office is preferred; bilingual skills in Spanish and English are preferred but not required.

Responsibilities

• Receives, reviews for completeness, enters, and maintains citations, complaints, case information, and dispositions in the court case-management system.
• Assists with court dockets, hearing and trial schedules, notices, correspondence, and preparation of case materials for the Municipal Court Judge and prosecutor.
• Responds courteously to inquiries by telephone, electronically, in writing, and in person; explains court processes and available procedural options without providing legal advice.
• Processes driving safety course requests, deferred disposition requests, compliance documentation, and other authorized case actions under applicable law, court orders, and City procedures.
• Receives fines, court costs, fees, and other authorized payments; issues receipts and accurately posts transactions, adjustments, and partial payments.
• Balances daily collections, maintains payment and deposit records, and prepares reconciliations and deposit reports consistent with established cash-handling controls.
• Maintains case files and court records in electronic and paper form; files, retrieves, scans, and retains records according to applicable requirements and approved schedules.
• Receives and processes requests for court records, providing access or copies only as authorized by applicable law, court rules, and approved procedures.

Skills

Office administration

Cash handling

Records management

Customer service

Confidentiality

Education

High school diploma or equivalent

Tools

Court software

Job description

City of Navasota, Texas seeks a Municipal Court Clerk to perform administrative, clerical, customer service, and financial recordkeeping duties for the Municipal Court. The role involves processing citations, payments, and case materials, while maintaining confidentiality and accuracy.

You will support court docket preparation, scheduling, and communications with the Judge, prosecutor, and public, ensuring professional service and compliance with laws and procedures.