Municipal Court Clerk

City of Kenton; Kenton (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

City of Kenton is seeking a Municipal Court Clerk of Courts to oversee daily operations of the Clerk's Office, including court records, financial transactions, and staff supervision. The role supports the Judge and ensures compliance with ORC, laws, and court rules.

Responsibilities include maintaining official court records, processing and filing documents, supervising Deputy Clerks, managing court finances, and preparing reports.

Qualifications

• High school diploma or equivalent required.
• Prior administrative, clerical, financial, supervisory, court, or government experience preferred.
• Strong computer, organizational, communication, and basic accounting skills.

Responsibilities

• Oversee the daily operations of the Municipal Court Clerk's Office and provide administrative support to the Judge.
• Maintain official court records, case files, dockets, journals, and electronic case management systems in accordance with applicable laws and court rules.
• Ensure the accurate preparation, processing, filing, and distribution of court documents, including complaints, summonses, subpoenas, warrants, judgments, and other legal records.
• Supervise, train, and direct Deputy Clerks and other assigned staff.
• Oversee the collection, recording, accounting, and distribution of court fees, fines, costs, bonds, bail, and other funds.
• Prepare and review financial records, reports, deposits, reconciliations, invoices, and other accounting documents.
• Prepare and maintain court reports, correspondence, schedules, payroll records, personnel records, and other administrative documents.
• Respond to inquiries from the public, attorneys, law enforcement agencies, court personnel, and government agencies.
• Monitor changes in applicable laws, regulations, and court rules and implement necessary procedural updates.
• Maintain confidentiality of court records, financial information, and sensitive personal information.
• Coordinate purchasing, supplies, equipment, and budget-related activities for the Clerk's Office.
• Perform other duties as assigned by the Judge.

Skills

Administrative experience

Clerical skills

Financial experience

Supervisory experience

Court records management

Basic accounting

Strong computer skills

Organizational skills

Communication skills

Multi-priority management

Confidential information handling

Education

High school diploma or equivalent

Tools

Office suite (MS Office)

Electronic case management system

Accounting software

Job description

Job Summary
The Municipal Court Clerk of Courts oversees the daily operations of the Clerk's Office, including court records, financial transactions, and staff supervision. The position provides administrative support to the Judge and ensures compliance with the Ohio Revised Code (ORC), applicable laws, and court rules.

Duties & Responsibilities

• Oversee the daily operations of the Municipal Court Clerk's Office and provide administrative support to the Judge.
• Maintain official court records, case files, dockets, journals, and electronic case management systems in accordance with applicable laws and court rules.
• Ensure the accurate preparation, processing, filing, and distribution of court documents, including complaints, summonses, subpoenas, warrants, judgments, and other legal records.
• Supervise, train, and direct Deputy Clerks and other assigned staff.
• Oversee the collection, recording, accounting, and distribution of court fees, fines, costs, bonds, bail, and other funds.
• Prepare and review financial records, reports, deposits, reconciliations, invoices, and other accounting documents.
• Prepare and maintain court reports, correspondence, schedules, payroll records, personnel records, and other administrative documents.
• Respond to inquiries from the public, attorneys, law enforcement agencies, court personnel, and government agencies.
• Monitor changes in applicable laws, regulations, and court rules and implement necessary procedural updates.
• Maintain confidentiality of court records, financial information, and sensitive personal information.
• Coordinate purchasing, supplies, equipment, and budget-related activities for the Clerk's Office.
• Perform other duties as assigned by the Judge.

Confidential Data

This position handles confidential court records, legal documents, financial information, and sensitive personal information in accordance with the Ohio Revised Code, applicable court rules, and confidentiality requirements.

Minimum Qualifications

• High school diploma or equivalent required.
• Previous administrative, clerical, financial, supervisory, court, or government experience preferred.
• Strong computer, organizational, communication, and basic accounting skills.
• Ability to manage multiple priorities and supervise staff effectively.
• Ability to maintain accurate records and follow established procedures.
• Ability to handle confidential information with professionalism, integrity, and sound judgment.