Municipal Court Clerk

City of Leavenworth, Kansas; Leavenworth (KS); On-site; USD 36,000 - 48,000; Full time

Job summary

City of Leavenworth, Kansas is seeking a Municipal Court Clerk to perform specialized clerical work in preparing cases, docketing, and maintaining records for the Municipal Court. The position supports court proceedings before, during, and after trials, involving independent judgment on priorities, routine tasks and professional customer service.

Typical duties include coordinating with defendants and police, processing receipts and reports, and using FullCourt software to manage client files

Qualifications

• High school diploma or GED and related office coursework.
• Two years of clerical, secretarial, paralegal or administrative experience.
• Any equivalent combination of education and experience.

Responsibilities

• Assists in administering criminal proceedings and docketing.
• Prepares correspondence and maintains records.
• Processes deferrals, jail sentences, probations, pre-sentence matters, failures.
• Assists in coordination of court matters with defendants, defense counsel, City prosecutor, police department and others.
• Processes receipts, deposits and accounts for monies and fines, forfeitures and other court receipts.
• Prepares and submits reports for state and local agencies.
• Prepares court dockets and files; checks with jails for special hearings.
• Receives, logs and indexes incoming filings, citations and complaints.

Skills

General office procedures

Legal language

Data entry

Customer service

Education

High school diploma or GED

Tools

FullCourt software

Job description

Position Description

Position Title: Municipal Court Clerk

Department: City Manager

Division: Municipal Court

Retirement: KPERS

FLSA: Non-Exempt

Effective Date: October 19, 2022

GENERAL PURPOSE

Performs specialized clerical work preparing cases for court, liaison during court proceedings, and maintenance of all related records, reports, and funds in conjunction with the operation of the Municipal Court Division. Work involves performance of tasks necessary to the operation of Municipal Court before, during, and after trial proceedings. Work follows an established routine but the individual is called upon to exercise independent judgment regarding priority of tasks to be completed.

SUPERVISION RECEIVED

Work is performed under the general supervision of the Senior Municipal Court Clerk.

SUPERVISION EXERCISED

None generally. May assume the duties and responsibilities of the Senior Municipal Court Clerk during his/her absence.

Essential Duties And Responsibilities

(Duties listed below do not include all tasks which may be performed.)

• Assists in administering criminal proceedings and docketing.
• Prepares correspondence and maintains records.
• Processes deferrals, jail sentences, probations, pre-sentence matters, failures.
• Assists in the coordination of court matters with defendants, defense counsel, City prosecutor, police department, jail, alcohol agencies and other levels of the criminal justice administration system.
• Processes receipts, deposits and accounts for monies and fines, forfeitures and other court receipts.
• Prepares and submits reports for state and local agencies.
• Prepares court dockets and files; checks with jails for special hearings.
• Receives, logs and indexes incoming filings, citations and complaints.
• Responds to counter, telephone and written inquiries with professional customer service.
• Processes receipts for bail, fines and penalties.
• Utilizes various aspects of FullCourt software in recording client files, adding updates, creating reports and creating communications.
• Initiates related paperwork as needed by defendants to facilitate their response to a citation or complaint.
• Performs primary filing of all papers, dockets, case files, and case related correspondence.
• Processes Failure to Pay, Failure to Comply, and Failure to Appear notices.
• Constructs new case files, filing and retrieving documents as necessary.
• Prepares and maintains appropriate calendars and sets up court hearings.
• Prepares files for court use; processes timely notices to defendants on arraignments, trials and hearings.
• Initiates requests for driving and criminal records.
• Responds to requests from Municipal Judge, City Prosecutor, Police Department and others for assistance and information; processes discovery activity required from the office.
• May perform other duties as assigned.

PERIPHERAL DUTIES

May serve on various employee or other committees as assigned.

Minimum Qualifications

• (a) Graduation from high school or GED equivalent with course work in general office practices; and
• (b) Two years prior work experience in clerical, secretarial, paralegal or administrative work; or
• (c) Any equivalent combination of education or experience.

Necessary Knowledge, Skills And Abilities

• (a) Considerable knowledge of general office procedures; working knowledge of legal language and legal procedures; some knowledge of basic bookkeeping practices;
• (b) Skill in the operation of the listed tools, equipment and software.
• (c) Ability to effectively communicate on a one-to-one basis with the public; Ability to maintain effective working rela tions with employees, other departments, officials and the public; Ability to maintain accurate records; Ability to type and enter data accurately.

Special Requirements

• Must be a US citizen.
• Must possess a valid drivers license at time of application (and maintain for duration of employment) and meet insurability standards under fleet insurance policy.
• Ability to meet attendance requirements of position.