Senior Court Clerk

City of Broken Arrow; Broken Arrow (OK); On-site; USD 42,000 - 62,000; Full time

Job summary

City of Broken Arrow is seeking a City Clerk support professional to coordinate court clerks, manage dockets, and assist with hearings and related administrative tasks.

The role involves public interaction, data entry, and preparation of reports in a busy municipal office setting.

Qualifications

• High School Diploma or GED required, plus 1–2 years of related experience; a Bachelor’s degree is preferred.
• Experience coordinating court clerks and processing legal documents is a plus.
• Strong data entry and ability to prepare records and reports.

Responsibilities

• Coordinate and oversee the work activities of the court clerks.
• Review documents and determine processing methods for subpoenas, warrants, and related records.
• Prepare trial dockets and calendars.
• Maintain records essential to jury selection.
• Assist in hearings and trials, including facility preparation and event support.
• Interact with the public to provide information and process transactions for court services.
• Issue and process licenses, permits, and certifications.
• Input and verify data in computer systems to create/update records.
• Answer phones and route inquiries, providing information on department services.
• Maintain filing systems, prepare reports, and present data clearly.
• Perform financial reviews and assist with special projects.
• Support the municipal judge in administrative court duties and collect fines.
• Perform other duties as assigned.

Skills

Supervisory skills

Public interaction

Data entry

Communication

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

Computer systems

Job description

Location: 1800 City Clerk
Pay Grade: A06
FLSA Status: Non-exempt

Under general supervision, performs clerical and supervisorial duties in support of the City Clerk.

*T his position performs duties deemed to be “safety-sensitive" and is therefore subjected to random drug testing under the City’s policies*

• Coordinates and oversees the work activities of the court clerks.
• Reviews a variety of documents and determines methods for processing, including criminal subpoenas and summons, warrants, arrest reports, fingerprints, citations, bonds, and insurance verifications.
• Prepares various trial dockets and calendars.
• Develops, maintains, and processes appropriate records essential to jury selection.
• Assists in the preparation for and carrying out of various hearings and trials, including jury trials, and special events, which may require overseeing and assisting with facility preparation, as well as planning, ordering and/or serving food or refreshments.
• Interacts with the general public to provide and verify information, processes transactions, and provides services related to the Municipal Court or other areas of city government.
• Issues and processes various applications for licenses, permits, and certifications.
• Inputs and verifies data in the computer system to create or update records.
• Answers the telephone, routes calls, provides the general public with information regarding department services, and responds to general public requests.
• Categorizes and maintains a manual and/or a computerized filing system; enters data; cross-indexes and files various types of materials.
• Writes memos or compiles information for reports; prepares charts or tables from general specifications to present information in an easy to read format.
• Performs calculations to obtain totals, balances, or other numerical information; may conduct reviews/audits of various receipts, financial reports, or documents.
• Assists department management with various special projects and programs.
• Performs a variety of clerical/technical tasks in coordination/conjunction with other departments and agencies.
• Assists municipal judge in administrative aspects of municipal court.
• Collects fees and fines; prepares reports to account for funds collected.
• Performs other duties as assigned.

Requires a High School Diploma or GED equivalent, supplemented by one to two years of similar experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Bachelor’s Degree in a course of study related to the occupational field is preferred.

Tasks involve the ability to exert minimal physical effort in sedentary work, typically involving some combination of balancing, climbing, crouching, feeling, handling, hearing, mental acuity, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, walking, and which involves some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.