Municipal Court Clerk

Waller Texas; Waller (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Waller Texas seeks a Municipal Court Clerk to support the Court's mission through administrative duties and accurate data handling. The role directs court operations, manages dockets and records, and ensures effective revenue collection and customer service.

Responsibilities include processing warrants, preparing court paperwork, and coordinating with police and legal staff. Strong computer skills and reliable attendance are essential, with potential overtime as needed.

Qualifications

• High school diploma or GED or equivalent.
• Previous front-line customer service experience with the public.
• Previous cash handling experience.

Responsibilities

• Generates reports from information regarding traffic citations, accident reports, and theft reports.
• Receives citation fines by mail and in person; balances cash drawers and maintains logs.
• Prepares paperwork for transfer to other courts; processes warrants and related court documents.
• Communicates with Police, City Attorney and Inspection Department to arrange bench and jury trials; issues subpoenas.
• Answers phones; maintains dockets; handles dispositions and filing systems.

Skills

Integrity

Customer service

Data entry

Multitasking

Professional demeanor

Education

High school diploma or GED

Front-line customer service experience

Cash handling experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Access

Outlook

Job description

JOB SUMMARY

Performs administrative duties in support of the Municipal Court’s overall mission. Directs and monitors all operations of the Municipal Court to ensure efficient operations in the areas of collections, dockets, warrants, and records retention. Responsible for revenue collections, customer service, policy development and interpretation, and court administration.

Uses office skills to handle customer service and communications (internal and external); file organization and management; data entry, word processing, spreadsheets, databases, and graphics software; mathematical computations; report and letter preparation; and decision-making within the scope of responsibility.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. Some services or duties may differ from those performed in the usual course and scope of the position.

DUTIES AND RESPONSIBILITIES

The duties described below are representative of the work a Municipal Court Clerk may be asked to perform and are not intended to be an all-inclusive list.

Customer Service/Clerical

• Generates reports from information regarding traffic citations, accident reports, and theft reports.
• Receives citation fines by mail and in person at the window and collects fines from court. Balances cash drawers, maintains the mail log, and issues Failure to Appear complaints and warrants.
• Processes bonds for the Judge’s signature to refund or forfeit bond monies per court disposition and prepares financial statements.
• Prepares paperwork on Class A and Class B misdemeanors and felonies for transfer to County and District Courts.
• Communicates with the Police Department, City Attorney, and Inspection Department to arrange bench and jury trials. Issues subpoenas to officers and witnesses, generates jury summonses, prepares docket sheets for daily trials, and handles and records appeals.
• Answers phones and communicates with the public and other City departments. Retrieves dispositions on closed cases, maintains dockets, and maintains a detailed filing system.
• Processes warrants, capias warrants, show cause letters, deferrals, community service, defensive driving, family violence, and juvenile cases.
• Performs all other duties as assigned.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required at the time of hire or for continuation of employment.

EDUCATION AND/OR EXPERIENCE

• Highschooldiplomaorequivalent(GED).
• Previous front-line customer service experience dealing directly with the public.
• Previous cash handling experience.

Preferred

• One to two years’ experience in a municipal, justice, county, or district court, or in a law office.
• Current TCCA Certified Municipal Court Clerk, Level I.

SKILLS AND ABILITIES

• Demonstrates integrity, professionalism, teamwork, a strong work ethic, a sense of urgency, and sound independent judgment.
• Basic knowledge of office equipment, computers, computer software (e.g., Microsoft Word, Excel, PowerPoint, Access, and Outlook), and internet search tools.
• Ability to perform data entry and inquiry functions with an acceptable level of accuracy and speed.
• Ability to perform multiple tasks simultaneously, accurately, and efficiently.
• Ability to maintain a professional, courteous manner when dealing with the public.

LANGUAGE SKILLS

• Abilitytocommunicateeffectivelywithelectedofficials,staff,andthepublic.
• Ability to communicate effectively in both written and verbal form.

MATHEMATICAL SKILLS

• Ability to perform basic mathematical calculations without the aid of a calculator.

REASONING ABILITY

• Abilitytodefineproblemsanddealwithavarietyofsituations.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Abilitytousegoodjudgementandeffectivelysolveproblems.
• Ability to plan work and establish priorities.

Physical Demands

• Duties include physical activities such as sitting, standing, walking, stooping, kneeling, lifting,reaching, grasping, handling, fine dexterity, talking, hearing, seeing, and repetitive motions.
• Specific vision abilities include close, distance, and peripheral vision, depth perception, and theability to adjust focus.

Work Environment

Work is performed in an office environment and may include some or all of the following:

• Repetitiveactivities.
• High-volume workdays.
• Noise distractions (telephone calls, equipment, and conversations with customers).
• Unpleasant social situations, including dealing with upset or irate individuals.

Miscellaneous Information

Reports To: City Secretary