Court Magistrate Clerk

Cuyahoga County Juvenile Court; Cleveland (OH); On-site; USD 44,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Employee Assistance Program

Paid time off

OPERS retirement plan

Deferred compensation

Job summary

Cuyahoga County Juvenile Court is seeking a Court Magistrate Clerk to support the legal division and assigned jurists. You will help manage a busy docket, record proceedings, swear in witnesses, draft journal entries, and communicate with judges, counsel, litigants, and the public.

This non-exempt, full-time role offers comprehensive benefits including health, dental, vision, life insurance, retirement through OPERS, 12 holidays, vacation and sick time, and a supportive team focused on accurate

Qualifications

• High school education or equivalent.
• Three years’ work experience in a clerical position.
• Ability to pass pre-employment skills tests (40 WPM keyboarding, 16/25 spelling).
• Strong organization, communication, and ability to work with the public.
• Knowledge of magistrate duties, court procedures, and journal entries.

Responsibilities

• Provide secretarial and clerical support to the magistrate to move daily docket efficiently.
• Types journal entries, findings of fact, orders, and correspondence accurately.
• Greet and assist the public; manage phone inquiries and court scheduling.
• Prepare notices, secure and track court records, and maintain filing systems.
• Enter hearing results and dispositions into case management systems.

Skills

Typing speed 40 WPM

Spelling 16/25

Customer service

Education

High school education or equivalent

Job description

Job Title: Court Magistrate Clerk Salary Grade: 12

Division/Department: Legal Division/Clerk of Court Salary: $49,150.40

Reports To: Senior Supervisor Date Posted: 9/18/26

FLSA Status: Non-Exempt Last Revised: 8/18/26

Benefits of Employment

Insurance: Comprehensive Health, Dental, Vision, Life and an Employee Assistance Program. Supplemental Life may be purchased at group rates.

Paid Time Off: Twelve (12) holidays, vacation time (after 6 months) of three (3) weeks per year for the first eight (8) years of service, and sick time.

Retirement: Ohio Public Employees Retirement System (OPERS) with 14% annual employer contribution and Deferred Compensation Plans.

Job Summary

A Court Magistrate Clerk is responsible for completing a wide range of administrative duties as required by the Ohio Revised Code and as assigned by their assigned Jurist or the Director of the Clerk of Court. These administrative duties can include, but are not limited to: assisting the jurist in the orderly flow and completion of cases and hearings in accordance with the jurist's daily docket and overall case load; ensuring all necessary court proceedings are recorded through the court's audio-visual system; swearing in witnesses; processing and maintaining exhibits offered in the courtroom; scheduling hearings and issuing notices to all parties and counsel; and transcribing notes as needed and drafting proposed journal entries for the jurist to review at the conclusion of each hearing. The position requires interaction with Judges, Lawyers, Litigants, and other members of the public.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act, in accordance with its requirements.

Provides secretarial and clerical assistance to Magistrate in order to communicate accurate information and to facilitate timely movement of people and paperwork through a daily docket.

Types accurate and timely journal entries, findings of fact, orders, decisions, correspondence and other documents.

Serves as a receptionist for the Magistrate, answers phone calls, takes messages, responds to inquiries about court docket and procedures, checks in parties and witnesses, and assists the Magistrate in bringing parties and witnesses and case files into the courtroom and schedules appointments.

Prepares and distributes notice of hearing forms and/or waiver of service forms and witness vouchers.

Secures Court records, files and other necessary documents for Court hearings and enters location(s) of such documents into appropriate tracking system(s).

Maintains statistical reports and an accurate filing system of all Court documents and correspondence.

Enters hearing results, dispositions and other data into the case management systems.

Performs other duties as required.

Supervisory Responsibilities

Has no direct supervisory responsibility for staff members.

Equipment Operated

Standard office equipment and office technology such as copy machines, personal computers and telephones.

Confidential Data

All court-related information regarding hearings, etc. that the employee may come in contact with by working in the facility.

Working Conditions

Potential exposure to hazardous situations that may occur in the court environment. Must be able to tolerate exposure to evidence and testimony that may be disturbing; clients who may potentially be verbally or physically uncooperative; allergens, such as perfumes and dust. Must be able to work in a fast paced and high volume environment.

Usual Physical Demands

While performing the duties of this job, the employee is required to sit, walk, speak clearly, and to hear. The employee must occasionally lift and/or move up to 10 pounds. This position is subject to many interruptions and may be required to handle multiple calls and inquiries at once.

Knowledge, Qualifications, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Must complete and pass pre-employment skills tests with scores of at least 40 WPM on the Keyboarding test and 16/25 on the Spelling test. Skills and knowledge testing will be administered prior to interviews for this position. Position requires the ability to organize work, communicate effectively, and handle challenging situations; requires knowledge of the role of the Magistrate in the juvenile justice system, Court procedures, the importance of journal entries; ability to work with the public and with court staff; telephone communication skills are necessary. Excellent customer service skills are needed for this position.

Education and/or Experience

High school education or equivalent.

AND

Three (3) years’ work experience in a clerical position.

Licensure or Certification Requirements

None

Court Expectations of Employee

In accomplishing the responsibilities of this position, the Court expects that the employee will adhere to the mission and values of the Court as well as all Court policies and procedures. In addition, while carrying out the duties of this position, the employee is expected to model high ethical conduct on and off the job and exhibit a professional and respectful demeanor with all Court employees.

Court Mission Statement

To administer justice, rehabilitate juveniles, support and strengthen families, and promote public safety.

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