Municipal Court Clerk

CITY OF BELGRADE; Belgrade (MT); Presencial; USD 36.000 - 40.000; Jornada completa

Descripción de la vacante

The City of Belgrade seeks a court clerk for the Belgrade Municipal Court. Under general direction, you will perform a wide range of financial, technical, administrative, and clerical tasks for court operations, including filing, docketing, calendar coordination, and assisting with court procedures.

This full-time, non-exempt role requires a high school diploma, strong Microsoft Office skills, and meticulous records management. Hours typically 8:00 a.m.

Formación

• Two years’ clerical or administrative support experience.
• Proficiency in Microsoft Office 365, Outlook, Word, and Excel.
• Ability to maintain accurate records and handle sensitive information.

Responsabilidades

• Attends court hearings, prepares reports, and files court documents.
• Manages filing, dockets, and calendar for judge and court staff.
• Conducts notary services and maintains confidentiality of records.
• Assists in civil and criminal case administration and notices to appear.

Conocimientos

Clerical experience

Microsoft Office

Data entry / records

Communication skills

Educación

High School Diploma or GED

Montana Notary Public or eligibility to certify

Herramientas

Microsoft Office 365

Descripción del empleo

Contact information

• Location PO Box 810,Belgrade, MT, 59714,United States
• Base Pay $26.48 - $29.37 / Hour
• Relocation Expense Covered No
• Employee Type FT Non-Exempt
• Required Degree High school
• Manage Others No

Description

APPLICATION DEADLINE IS NOVEMBER 13, 2026

Bargaining Unit: Not Represented
FLSA Status: Non-Exempt
Hours: Generally, Monday - Friday, 8:00 a.m. - 5:00 p.m.

The City of Belgrade is an equal opportunity employer. The City shall, upon request, provide reasonable accommodation for otherwise qualified individuals with disabilities.

Summary of Position

Under general direction, a court clerk performs a wide variety of financial, technical, administrative, and clerical duties for the Municipal Court. The Belgrade Municipal Court processes primarily misdemeanor, misdemeanor traffic, and city ordinance complaints initiated by the Belgrade Police Department. The Court also addresses orders of protection and has jurisdiction over a range of civil filings. As a sworn court officer, the court clerk will work closely with the Municipal Court Judge in coordination with the Assistant City Attorney, Belgrade Police staff, attorneys as well as other local, state, and federal agencies in compliance with the Code of Judicial Conduct.

These job functions are the essential duties of the position and are not all-inclusive of all the duties the incumbent may be assigned

• Maintains the confidentiality and integrity of criminal justice information or other sensitive information. This position is exposed to most police records, including but not limited to criminal records, requests for services, traffic information, juvenile records, domestic abuse complaints, child abuse complaints, and all written and computerized records. There are legal and internal controls on the release of any information from the Police Department.
• Performs a variety of clerical and office administrative duties, including:
  • Attends court, hearings, and trials.
  • Prepares reports for distribution to criminal justice agencies.
  • Creates and distributes correspondence and court files.
  • Certifies legal records and documents.
  • Enters and audits case management file system and ensures accuracy.
  • Completes records searches.
  • Performs notary services.
  • Collects, receives, and dockets all filings.
  • Prepares affidavits of noncompliance.
• Processes all new filings, including notices to appear, criminal complaints, and civil filings including petitions for orders of protection.
• Assists in administering civil and criminal cases.
• Processes notices to defendant for failure to appear, failure to pay, and failure to comply.
• Maintains judge’s and court’s calendar and prepares daily schedule. Schedules and confirms hearings, trials, and other meetings and appointments on the judge's calendar and receives and schedules visitors.
• Prepares warrants, summons, bond forfeiture notices, and other forms as directed.
• Reviews detention center roster for held inmates, prepares documents for appearances of inmates.
• Prepares files for appeals, removal, or notification to district court, including proper notice of appeal, undertaking, and other requirements.
• Performs jury related duties including juror lists, preparing, and sending jury notices, checking jurors in, calling off a jury, and providing general assistance.
• Maintains the court record and exhibits during hearings and trials.
• May assist in preparing for and conducting jury trials.
• Requires substantial interaction with the public and co-workers. This sometimes requires communication of complex and/or unpleasant information, requiring the ability to remain tactful, patient, pleasant, and tolerant under stressful situations.
• Training opportunities and continuing education will be available through the Supreme Court’s Office of the Court Administrator.
• Performs other related duties as required or assigned.

Essential Knowledge, Skills and Abilities Related to this Position

The successful candidate will possess:

• Ability to handle multiple tasks with limited daily supervision.
• High proficiency in general office procedures and office technology.
• Knowledge of principles of filing and records maintenance, including a strong ability to correctly alphabetize.
• General knowledge of legal language and legal procedures.
• Knowledge of or ability to quickly learn court case lifecycle from initiation through final disposition.
• Knowledge of principles and practices used with confidentiality, public records, impartiality, professionalism, and discretion in handling and processing confidential criminal history records.
• Advanced knowledge of Microsoft Office, including Word, Excel, and Outlook.
• Ability to see and read instructions, spreadsheets, reference materials, and computer reports.
• Ability to professionally communicate with a multitude of different personalities (some angry or emotional) on the phone, through email, and in person.
• Ability to keep accurate records and correspondence for a large volume of legal documents.
• Ability to handle confidential legal material with tact and discretion.
• Ability to follow City Policies and Procedures and Municipal Court office procedures.
• Ability and willingness to learn and adapt, applying new skills and knowledge brought about by changes in the law, information, and/or technology.
• Skill in the use of effective time management and organizational skills.
• Good spelling, vocabulary, grammar, and punctuation skills.
• Ability to provide needed information to other City employees and customers, and explain court procedures, workflows, case status, and related processes.
• Ability to apply de-escalation techniques to handle high-conflict, emotional, or disruptive situations in a professional and safety-conscious manner.
• Some knowledge of basic bookkeeping practices.
• Ability to type, create and send emails and enter data accurately.
• Ability to utilize independent judgment involving processing of highly sensitive and confidential information.
• High ethical standards, sound discretion and high integrity are professional requirements.
• Ability to understand reading materials and verbal instructions that require complex interpretation.
• Ability to perform mathematical calculations ranging from simple to sometimes complex.
• Strong computer skills including and the ability to learn and utilize various software and databases.
• Ability to write and present clear and concise administrative reports.
• Ability to interpret and apply Federal, State, and local policies, procedures, laws, and regulations as they relate to the position.
• Ability to exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.
• Ability to communicate clearly and concisely, both orally and in writing, using both technical and non-technical language.
• Ability to establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Supervision Received

Works under the general supervision of the Municipal Court Judge or as assigned.

Requirements

Minimum Required Qualifications (Education, Experience and Training)

• High School Diploma or GED; and
• At least two years’ work experience in clerical, secretarial, or administrative assistant role, preferably in a legal environment; and
• Advanced proficiency in the use of Microsoft Office 365, Outlook, Word, and Excel; or
• Any equivalent combination of knowledge, skills, and abilities necessary to perform the work may be considered.

Special Requirements/Licenses or Certificates

• Must possess a valid driver’s license and have the ability to obtain a Montana driver’s license within 60 days of employment.
• Montana Notary Public or ability to certify within six months of employment.
• Ability to become a Sworn Officer of the Court.
• Offers of employment are conditional upon satisfactory completion of a pre-employment background check, reference checks, and driving record check.

Summary

Tools and Equipment Used

Operates modern office machines and equipment, including personal computers, printers, copiers, scanners, telephone system and calculators. Must be able to routinely use a full range of software applications, including word processing, spreadsheets, and a variety of standard or customized software applications appropriate to assigned tasks.

Working Conditions and Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Duties are performed in an office-type environment.
• The noise level ranges from quiet to moderate.
• Requires regular and punctual attendance and reports to work fit for duty.
• Duties require extended periods of sitting, walking, standing, talking, or hearing, keyboarding, reaching with hands and arms, and manual dexterity to handle office related machines and tools.
• Duties require occasional climbing or balancing, lifting/carrying items, pulling/pushing items, and stooping, kneeling, crouching, or crawling.
• Hazards are minor and controllable but can include cramped quarters, human error, angry/hostile humans, or exposure to a variety of outdoor weather conditions.
• Ability to perform body movements applicable to records management in an office environment.
• Possession of hand/eye coordination adequate to operate a computer and calculator.
• Have the ability to talk and hear in person and by telephone; see and read instructions, spreadsheets, reference materials, and computer reports.
• Ability to lift 10 pounds on a routine basis and up to 50 pounds on an infrequent basis.
• Employee treats all customers and coworkers with respect, dignity, and honesty and manages relationships and communications in a way that promotes the interests of all parties.
• Employee works through adversity in a productive and positive manner.
• Employee shows nonjudgmental respect for all other’s perspectives.
• Employee appreciates the uniqueness, commonalities, and value of others.
• Employee maintains an appropriate level of transparency in their work and interactions with others.
• Employee stops disparaging remarks about others and does not participate in these remarks in front of the public or during work time.
• Employee does not hinder, obstruct, or interfere with the work of other employees.
• Employee does not show poor attitude (for example, rudeness or lack of cooperation) with others or supervisors by failing to perform reasonable requests, being insubordinate, or refusing to comply with instruction given.
• Employee does not abuse the use of materials, time, equipment, or property of the City.
• Employee’s performance does not fall below average in quantity or quality in relation to the requirements of the job.

Safety Related Duties

• Follow the City’s and department’s work practices.
• Report occupational injuries, illnesses, and near misses immediately to supervisor.
• Follow supervisor instructions for obtaining first aid or medical attention.
• Participate in accident investigations as required.
• Participate in safety training.
• Suggest improvements in safety training requirements or programs to Supervisor.
• Identify unsafe work conditions and unsafe practices. Correct hazards or report them to supervisor as appropriate.

The job description is an overview of the duties, responsibilities and requirements of the position and are not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. The job description represents typical elements and criteria considered necessary to perform the job successfully, with or without reasonable accommodation. Employees may be required to perform other job-related assignments as requested. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.