Court Clerk

City of Las Vegas; Nevada; On-site; USD 42,000 - 56,000; Full time

Job summary

City of Las Vegas is seeking a Court Clerk to support the Municipal Court with a wide range of clerical duties, from handling public inquiries to data entry and court record maintenance.

The role requires careful attention to confidentiality, accuracy, and professionalism. Training and supervision will be provided, with opportunities to advance within the court operations. This is an entry/full journey level position.

Qualifications

• Must have strong customer service and data-entry skills.
• Experience handling confidential information is preferred.
• Familiarity with court procedures and records is a plus.

Responsibilities

• Provide information to the public on court procedures in a courteous manner.
• Perform data entry and maintain accurate logs and case files.
• Assist courtroom staff and judges with clerical duties and records management.
• Process, file, and maintain legal documents including citations and warrants.
• Support cashiering duties and manage payments, fines, and deposits.

Skills

Customer service

Data entry

Record keeping

Communication

Clerical tasks

Education

Associates Degree

High school diploma or GED

Tools

NCJIS

JLINK

Job description

About the Position

Notice of Limited Applications

This posting is limited to the first 250 applications received. When that number is reached the posting will be automatically removed.

Career Opportunity

The city of Las Vegas is accepting applications for Court Clerk. This position performs a wide variety of specialized clerical duties in support of the Municipal Court, including customer service, data entry and courtroom support. Verifies and provides information and assistance to the public in a courteous and professional manner.

Examination Process

A civil service examination will be conducted in accordance with the Civil Service Rules of the City of Las Vegas. A written examination, weighted 100%, will be used to place candidates on the eligible list. The eligible list will remain in effect for a period of 6 months from the date of certification and may be extended for a period of up to 2 years.

Eligible List:

You must score 70% or higher on the examination to be placed on the eligible list. The eligible list will remain in effect for a period of 6 months from the date of certification and may be extended for a period of up to 2 years.

Written Test Dates:

11/17, 11/18, 11/19.

The examination for this recruitment is a multiple-choice written test. The city of Las Vegas does not recommend any specific study guide for this test. Study guides are not available for this particular test. Examination content will be based on the knowledge, skills and abilities listed in this job posting.

The test for this recruitment will be a multiple-choice written examination covering the following: (1) Interacting with Customers, (2) Reading and Data Comprehension, (3) Reasoning, and (4) Legal Terminology.

Selection Process:

Final candidate selection will include list placement and may include hiring interview and assessment (if applicable). Any individual offered employment will be required to pass a pre-employment drug test, complete background check, and may be required to demonstrate the ability to perform the physical requirements of the job. Some positions may require preliminary background checks.

The purpose of this recruitment is to establish an eligible list for current and/ or future openings which may include part-time or full-time positions.

Example of Duties

Distinguishing Characteristics

This is the entry/full journey level class within the Court Clerk series. Employees within this class perform the full range of duties within the assigned division, and may be preceded by a moderate learning period. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

Supervision Received

Receives supervision from the assigned Supervisor and higher level management staff.

Essential Functions:

1. Provides information in a professional and courteous manner to the general public, law enforcement, attorneys, government agencies, court staff and other City employees regarding court procedures and schedules, including basic information regarding other courts and available court programs. Researches and resolves customer issues, and/or directs to another staff member or department that can provide assistance. Assists less experienced staff to respond to the more difficult inquiries.
2. Responds to inquiries in a courteous, respectful, and professional manner; explains procedures and provides information within the area of assignment; resolves complaints in an efficient and timely manner.
3. Maintains strict confidentiality regarding cases, credit bureau reports, and criminal justice information received from law enforcement databases.
4. Creates, amends or deletes entries in a variety of logs, databases, and systems. Handles more complex data entry as experience is gained.
5. Coordinates the scheduling of court cases, hearings, proceedings, evaluations, house arrest installation/removals, and motions. Maintains court calendars and case records. Monitors and tracks pending court cases. Notifies appropriate parties of scheduling changes, and bonding companies for exonerations.
6. Accepts complaints for filing. Assembles and maintains various types of files. Pulls files for future court appearance dates. Reviews paperwork for accuracy. Close cases and purge files as needed. Explains procedures to less experienced staff.
7. Provides technical support for various court and defendant programs. Assists in verifying defendant program eligibility. Provides information on program services and available alternatives. Coordinates various program activities, such as scheduling work assignments or classes. Monitors defendant program compliance. Provides reports for court hearings or judge’s review.
8. Processes, files, and maintains a variety of legal documentation, including traffic and criminal citations, pleas, summonses, subpoenas, appeals, warrants, motions, bonds, seal orders, defendant correspondence, and request forms. Researches and verifies documents to ensure accuracy. Certifies documents as needed. Provides additional support to high volume courtrooms.
9. Performs a variety of routine cashier duties including overseeing all monetary transactions, reconciliations, accepting fees, fines, bail, and other monies paid to the court; determine amount of fines; collect fines; set court dates over the counter, by telephone and through mail. Accurately balances daily cash receipts and prepares bank deposits.
10. Review financial assessment to determine defendants’ ability to pay fines, fees and assessments; negotiations installment plans based on Court policy; refers defendants to the work program when appropriate.
11. Compiles daily, weekly, and monthly statistics and reports for management.
12. Trains less experienced staff in learning the policies and procedures, and operations of the Municipal Court.
13. Reviews a variety of forms, applications, and other documentation for compliance with appropriate policy, procedure, ordinance, or law. May present information to Lead/Supervisor and higher level management staff, or as directed.
14. Researches various computerized data systems for information including criminal and other records for court as requested.
15. Receives and initiates application processing for bonding and insurance companies; works with the State Insurance Division to confirm bonding company qualifying powers of attorney are filed annually and insures that appropriate licensing is valid and current; creates and maintains accurate bail deposit records; maintains bail bond agency information in the database; issues list of companies authorized to post bail or bonds with Municipal Court.
16. Identifies documents and associates them with the correct record series for indexing and filing purposes. Reviews archived records and purges in accordance with court/city/state implemented retention schedules. Preserves records associated with legal holds.
17. Recognizes and redacts personal or sensitive data when providing records to the public or other non-law enforcement parties.
18. Performs research as requested, compiles data for statistical reporting; prepares monthly bond forfeiture report.
19. Issues final notice to bonding and insurance companies prior to suspension or termination of posting privileges; prepares final court memo to suspend noncompliant bonding and insurance companies.
20. Prepares case folders and records for court and file documents as required. Updates cases on paper and in the computer system.
21. Provides courtroom assistance to judges, all attorneys, and other city staff appearing in court to ensure the seamless operation of court proceedings. acknowledge legal documents.
22. Prepares, maintains, and files a variety of case files and other legal documentation resulting from court proceedings, including warrants, motions, arraignment, citations, evidence logs, trial logs, waivers, and proceeding pages for judge for arraignment session. Issue judgments, transcripts, and executions.
23. Processes criminal complaints, denials, dismissals, and amended charge documents.
24. Photocopy documents, process incoming and outgoing mail.
25. Performs general clerical duties to support court operations, including sorting and distributing mail, maintaining office supplies, preparing, copying, and scanning documents.
26. Acts as a liaison between the Court and Sentinel (or other contracted monitoring provider) to coordinate installation/removal of devices, including orientation, and compliance updates.
27. Communicates program status, violations, and compliance information based on Sentinel reports to courtroom clerks, and Supervisors to support timely judicial decisions.

Marginal Functions:

1. Performs related duties and responsibilities as required.
2. May participate in the development and drafting of unit procedures

Minimum Requirements

Experience and Training Requirements

Must fully meet one of the following by date of application with no substitutions:

(1)Associates Degree, OR

(2)Equivalent to graduation from high school and one (1) year of clerical experience in a court or legal system environment, OR

(3)Equivalent to graduation from high school and three (3) years of clerical experience involving public contact, customer service, or cashiering.

License or Certificate

Must obtain applicable level of NCCIS/NCJIS certification and/or training within 6 months of the date of appointment and maintain proficiency as needed.

Knowledge, Skills and Abilities

Knowledge of:

Effective communication skills and customer service techniques.

Basic principles and procedures of record keeping.

Basic computer skills in locating, opening and saving electronic files to and from local, network or cloud storage.

Business English usage, spelling, grammar and punctuation.

Basic mathematical principles.

Basic customer service techniques.

Basic modern office procedures and methods.

Common office software applications, including word processing, spreadsheet, database and email.

Basic cash handling procedures.

Basic report preparation.

Basic research techniques.

Skills in:

Deal effectively and courteously with the public.

Performing general clerical duties.

Maintaining confidentiality of work performed.

Responding to requests and inquiries from the general public.

Communicating clearly and concisely, both orally and in writing.

Establishing and maintaining effective working relationships with those contacted in the course of work.

Maintaining mental capacity, which allows for effective interaction and communications with others.

Working independently without direct supervision.

Operating a variety of computerized office equipment.

Interpreting, explaining and enforcing department policies and procedures.

Speaking in a public setting when assigned to a courtroom, conducting orientation or presenting safety film.

Meeting deadlines.

Preparing legal documentation.

Maintaining confidentiality.

Exercising good judgment and making sound decisions in sensitive situations.

Effectively communicating with uninformed, stressed, upset, and irate defendants in potentially verbally confrontational situations.

Working effectively with fellow employees, other court staff, law enforcement personnel, supervisors, managers, and Municipal Court judges.

Ability to:

Adapt to changes in the work environment; manages competing demands; changes approach or method to best fit the situation and able to deal with frequent change, delays, or unexpected events.

Prioritize, plan and use time effectively.

Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance and monitor own work to ensure quality.

Learn and apply specific court requirements so as to process legal documents and complete case updates with speed and accuracy.

Learn division’s procedures.

Learn criminal justice software and database applications (NCJIS and JLINK).

Competencies:

Professionalism – Demonstrates core values by being honest, respectful and positive.

Effective Communication – Expresses verbal and written thought in a clear and understandable manner.

Customer Focus – Demonstrates genuine concern and satisfies external and/or internal customers based on the CLV core purpose and values.

Adaptability – Able to effectively modify behavior to suit changing workforce demands.

Problem Solving – Solves problems by considering all causes, solutions and outcomes.

Productive Partnerships – Develops, maintains and strengthens partnerships with others.

Technical and Safety Expertise – Possesses a depth of knowledge, skill and ability in a technical (job) area.