Municipal Clerk & Records Administrator

Town of Yarmouth Massachusetts; South Yarmouth (MA); Hybrid; USD 39,000 - 48,000; Full time

Job summary

The Town of Yarmouth Massachusetts is seeking a capable administrative professional to join the Town Clerk’s Division within the Finance Department. The Principal Office Assistant will perform clerical duties, support vital records, elections, and payroll processing, and assist with procurement and budgeting tasks.

Excellent customer service and knowledge of municipal processes are essential, with experience in MUNIS and related software a plus.

Qualifications

• High school diploma required; associate degree preferred.
• 3 years’ experience in direct public contact in a fast-paced setting.
• Experience with MUNIS, FOIA Direct, OpenGov and POS software is a plus.
• Notary Public Commission is a plus.

Responsibilities

• Support Town Clerk’s and Finance Dept. operations with clerical tasks.
• Certify and issue vital records; process census records and voter material.
• Assist elections and town meeting duties; support boards/requests.
• Process payroll, accounts payable/receivable for the division.
• Assist with procurement; help prepare annual budgets in MUNIS.
• Provide public assistance by phone, email, and in person; escalate as needed.
• Coordinate personnel actions with Human Resources and election worker maintenance.

Skills

Customer service

Communication

Office administration

Budget knowledge

Notary Public (commission)

Education

High school diploma or equivalent

Associate's degree preferred

Notary Public Commission (optional)

Tools

MUNIS

FOIA Direct

OpenGov

Point of sale software

Job description

The Town of Yarmouth Massachusetts is seeking a capable administrative professional to join the Town Clerk’s Division within the Finance Department. The Principal Office Assistant will perform clerical duties, support vital records, elections, and payroll processing, and assist with procurement and budgeting tasks.

Excellent customer service and knowledge of municipal processes are essential, with experience in MUNIS and related software a plus.