Health Division Administrative Specialist

Town of Yarmouth; South Yarmouth (MA); Sur place; USD 42 000 - 54 000; Plein temps

Résumé du poste

The Town of Yarmouth Health Division is seeking a Division Assistant to support daily operations under the Director of Health. The role covers administrative tasks, public inquiries, record-keeping, and preparation of correspondence and reports.

Responsibilities include processing payments, tracking permits, scheduling inspections and hearings, and serving as Board of Health secretary, including evening meetings. Strong communication and bookkeeping skills are essential.

Qualifications

• High school diploma or equivalent; Associate degree preferred.
• Three years of office administration experience or an equivalent combination of education and experience.
• Knowledge of administrative and clerical procedures; customer service; filing systems; and basic bookkeeping.

Responsabilités

• Respond to inquiries from the public and Town personnel; provide regulatory assistance.
• Receive payments and process disbursements; track and monitor budget and reports.
• Maintain databases and prepare spreadsheets; compose correspondence and minutes.
• Schedule inspections and hearings and issue permits and licenses as needed.
• Serve as Board of Health secretary and attend evening meetings; support Housing Inspector and Hazardous Materials Inspector.
• Primary customer contact for the Division and assist with grants and contracts as required.

Connaissances

Office administration

Customer service

Written communication

Time management

Microsoft Office

Formation

High school diploma

Associate’s degree preferred

Outils

Microsoft Office

Description du poste

The Town of Yarmouth Health Division is seeking a Division Assistant to support daily operations under the Director of Health. The role covers administrative tasks, public inquiries, record-keeping, and preparation of correspondence and reports.

Responsibilities include processing payments, tracking permits, scheduling inspections and hearings, and serving as Board of Health secretary, including evening meetings. Strong communication and bookkeeping skills are essential.