City Clerk Operations Specialist

Lake City, City of (FL); Lake City (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

Lake City, City of (FL) is seeking a professional to assist the City Clerk with daily department operations, including payroll, accounts payable, and public notices. The role involves preparing correspondence, managing records, calendar coordination for City Clerk and City Council, and ensuring meetings run smoothly.

The ideal candidate will have an associate degree in public administration or related field, at least five years of related experience, and a valid Florida driver's license, with

Qualifications

• Graduation from an accredited two-year college with major coursework in Public Administration or related field; minimum five years of professional related experience.
• Must be a high school graduate or possess a GED.
• Must have a valid Florida Driver’s License.
• CJIS clearance required.

Responsibilities

• Assists City Clerk with day-to-day operations including payroll, accounts payable, policies, procedures and public notices.
• Communicates clearly, concisely and diplomatically, both verbally and in writing.
• Prepares correspondence, memos, letters, documents, forms, reports and proclamations; creates and maintains project files and records.
• Performs research and data analysis; coordinates with City departments on cross-departmental issues.
• Prepare hard copy agenda packets for City Council; set up and clean up meeting space for City Council and sunshine meetings.
• Make travel arrangements for City Clerk and City Council members.
• Receives and screens calls; responds to inquiries from citizens.
• Orders and maintains office supplies; coordinates special events and programs.
• Assist Records Management Supervisor with public records and records management.
• Other duties as assigned.

Skills

Reading instructions

Effective written communications

Prioritization under deadlines

Professional demeanor

Public interactions

Meeting coordination

Travel arrangements

Records management

Education

Associate degree in Public Administration or related field

High school diploma or GED

Tools

Office software

Job description

Lake City, City of (FL) is seeking a professional to assist the City Clerk with daily department operations, including payroll, accounts payable, and public notices. The role involves preparing correspondence, managing records, calendar coordination for City Clerk and City Council, and ensuring meetings run smoothly.

The ideal candidate will have an associate degree in public administration or related field, at least five years of related experience, and a valid Florida driver's license, with