Multisite Practice Operations & Events Coordinator

Critical Care Pulmonary & Sleep Associates; Lakewood (CO); On-site; USD 32,000 - 36,000; Part time

Benefits offered by this job

Medical benefits

Dental and vision benefits

Life and AD&D

401k

PTO and holidays

Job summary

Critical Care, Pulmonary and Sleep Associates in Colorado's Denver metro area seeks a Practice Administrative Coordinator to provide broad administrative support across the practice and travel between locations. The role works with the Director of Human Resources, physicians, and leadership, coordinating meetings, events, and recruiting activity as needed.

The ideal candidate is highly organized, dependable, and able to manage multiple responsibilities independently, with strong written and

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative, office coordination, operations, or related professional experience preferred.
• Strong organizational and time management skills with the ability to prioritize and manage multiple responsibilities, deadlines, and recurring tasks.
• Ability to work independently, take initiative, problem-solve, and follow assignments through completion.
• Strong written and verbal communication skills with the ability to work effectively with physicians, leadership, employees, vendors, and external partners.
• Strong attention to detail and ability to maintain accurate calendars, tracking tools, records, and administrative resources.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel, and ability to learn new systems and technology.
• Valid driver’s license and reliable transportation with the ability to regularly travel between practice locations.

Responsibilities

• Provide broad administrative and operational support to physicians, practice leadership, and departments across the organization.
• Coordinate practice meetings, including calendar invitations, scheduling and tracking, room and restaurant reservations and related logistics.
• Support ongoing physician administrative needs, supply coordination, practice platforms and services, and other administrative needs.
• Maintain and update practice rosters, contact lists, spreadsheets, mailings, announcements, and other administrative resources and communications.
• Assist with approved job postings and initial resume review during periods of increased recruiting activity, forwarding qualified candidates for further screening.
• Coordinate practice events, employee recognition activities, and community events from planning through execution, including venues, vendors, catering, invitations, RSVPs, supplies, and related logistics.
• Track and coordinate recurring activities and celebrations such as RN Week, RT Week, employee birthdays, holiday gifting, and other established practice traditions.
• Support employee engagement and practice activities through bulletin boards, flyers, event photos, seasonal decorations, and event setup and cleanup.
• Provide hands-on administrative and logistical support for day-to-day operational needs across practice locations.
• Coordinate routine facility needs, repairs, vendors, service providers, organization projects, cleanouts, and other office operational needs.
• Coordinate practice supplies, shipments, FedEx deliveries, incoming packages, and mail distribution.
• Regularly travel between practice locations to transport and distribute supplies, equipment, materials, and other practice resources.
• Take ownership of assigned special projects, coordinating necessary resources and following projects through completion.

Skills

Administrative experience

Organizational skills

Communication skills

Microsoft Office

Driver's license

Education

High school diploma

Tools

Outlook

Word

Excel

Job description

Critical Care, Pulmonary and Sleep Associates in Colorado's Denver metro area seeks a Practice Administrative Coordinator to provide broad administrative support across the practice and travel between locations. The role works with the Director of Human Resources, physicians, and leadership, coordinating meetings, events, and recruiting activity as needed.

The ideal candidate is highly organized, dependable, and able to manage multiple responsibilities independently, with strong written and