Multi-State Payroll Specialist | Bilingual & ADP Pro

Heritage Grocers Group; Ontario (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Heritage Grocers Group LLC is seeking a Payroll Specialist to support and oversee weekly multi-state payroll using our HCM. This role emphasizes accuracy, timely processing, and collaboration with accounting to ensure proper general ledger entries.

The ideal candidate has 3–5 years of HCM experience, proficiency with ADP Vantage or similar systems, and strong communication skills. This on-site position requires bilingual English/Spanish capabilities and a commitment to compliance.

Qualifications

• 3–5 years HCM experience processing multi-state payroll.
• Experience with ADP systems is preferred.
• Strong communication and data accuracy required.

Responsibilities

• Assist in supervising and coordinating the payroll workflow and daily operations.
• Maintain payroll software systems and generate reports; troubleshoot errors.
• Ensure accurate, timely weekly payroll processing and auditing readiness.
• Handle complex payroll tasks under supervision and resolve policy conflicts.
• Respond to payroll inquiries and support timekeeping activities.
• Coordinate with Accounting for GL reporting and reconciliations.
• Assist with audits and compliance of payroll laws and policies.

Skills

HCM payroll processing

Multi-state payroll

Excel

Communication

Problem solving

Bilingual English/Spanish

Tools

ADP Vantage

Workforce Manager

Job description

Heritage Grocers Group LLC is seeking a Payroll Specialist to support and oversee weekly multi-state payroll using our HCM. This role emphasizes accuracy, timely processing, and collaboration with accounting to ensure proper general ledger entries.

The ideal candidate has 3–5 years of HCM experience, proficiency with ADP Vantage or similar systems, and strong communication skills. This on-site position requires bilingual English/Spanish capabilities and a commitment to compliance.