Multi-State Payroll Operations & Compliance Lead

Best Choice Roofing; Goodlettsville (TN); On-site; USD 95,000 - 125,000; Full time

Job summary

Best Choice Roofing is seeking an experienced Payroll Manager to oversee payroll operations across multiple states, ensure tax compliance, and manage year-end reporting for a growing, multi-branch organization. The role requires independent handling of filings, registrations, and process improvements.

You will partner with HR, Finance, and Accounting to maintain accurate payroll records, optimize HRIS usage, and stay ahead of regulatory changes while supporting rapid growth.

Qualifications

• 5+ years of progressive payroll experience, including multi-state payroll tax compliance.
• Experience managing payroll tax filings, state registrations, and year-end reporting.
• Experience managing HRIS and payroll systems, ensuring accurate employee data and integration.
• Experience managing workers’ compensation and unemployment insurance processes and claims.
• Experience supporting a multi-entity, multi-branch, or geographically distributed organization.
• Knowledge of commission-based compensation, bonuses, and variable pay structures.
• Strong understanding of federal, state, and local payroll tax requirements.
• Ability to independently manage compliance responsibilities beyond routine payroll processing.

Responsibilities

• Oversee payroll processing across multiple branches, entities, and states, ensuring accuracy and timely payment.
• Manage payroll tax filings, deposits, reconciliations, and compliance with federal, state, and local requirements.
• Ensure the company is properly registered for payroll taxes and unemployment insurance in all applicable jurisdictions.
• Coordinate new state registrations and establish payroll tax accounts and filing requirements as the business expands.
• Oversee quarterly and year-end payroll activities, including W-2s, tax reconciliations, annual filings, and reporting.
• Ensure accurate calculation and reporting of commissions, bonuses, incentives, and other variable compensation.
• Maintain the processing of quarterly payroll adjustments, off-cycle and supplemental payrolls, ensuring accurate and timely payment processing.
• Monitor tax notices, regulatory changes, and compliance deadlines, proactively resolving discrepancies and mitigating risk.
• Oversee workers’ compensation and unemployment insurance claims, compliance, reporting, and coordination with insurance providers and state agencies.
• Partner with HR, Finance, and Accounting to maintain accurate payroll records, reconciliations, and internal controls.
• Develop and improve payroll processes to support a growing, multi-branch organization.

Skills

Payroll administration

Multi-state payroll

HRIS management

Tax compliance

Year-end reporting

Internal controls

Process improvement

Cross-functional collaboration

W-2 reporting

State registrations

Education

Certified Payroll Professional (CPP)

Job description

Best Choice Roofing is seeking an experienced Payroll Manager to oversee payroll operations across multiple states, ensure tax compliance, and manage year-end reporting for a growing, multi-branch organization. The role requires independent handling of filings, registrations, and process improvements.

You will partner with HR, Finance, and Accounting to maintain accurate payroll records, optimize HRIS usage, and stay ahead of regulatory changes while supporting rapid growth.